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NTT Unranked Full-Time Appointments

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Policy Reference:

CRR 310.035 Non-Tenure Track Faculty

Unranked Academic Appointee Full-time Non-Regular Faculty Titles:

  • Lecturer
  • Instructor
  • Visiting Assistant/Associate/full Professor (temporary appointment, not to be renewed beyond seven years; for the purpose of hosting faculty visiting UMKC from another institution)

Please note:  As of October 23, 2016, any Unranked Non-Instructional Academic Appointment paid under the FLSA Salary Threshold (currently $47,476 annually) will be classified as Non-Exempt and paid on an hourly basis, timesheet required.  The following academic positions are permanently classified as Non-Exempt regardless of pay rate: 4660 Grader, 5200 Intern, 5821 Library Specialist, 7620 Research Aide, 7640 Research Assistant, 7650 Research Associate, 9195, Theatre Assistant, and 9430 Tutor.

The process outlined below applies to all other benefit-eligible (75+% FTE) Academic Titles, including but not limited to:

Details:

The Unranked Academic Appointee positions of “Instructor” or “Lecturer” must be full-time (75% – 100% FTE) and may be appointed either semester-by-semester or by contract length of 9- or 12-months.  Non-faculty Academic Appointee positions (any Unranked Academic Appointee title except Lecturer or Instructor) may be appointed full or part time, for any contract length, and are monthly-paid positions.   Minimum 9-month appointment required for benefit-eligibility for all academic appointments.

Minimum Qualifications:

Determined by academic unit. Usually requires BA + significant years of industry experience, MA + teaching/industry experience, or PhD/terminal degree.

Approvals:

The Checklist for Unranked Full-Time Academic Hiring [Updated 04/04/24] provides clear step by step guidelines for a full-time academic search at UMKC and is required to complete the process. 

  • Request to Recruit Academic Position form [Updated 04/04/24]
  • Job Advertisement Copy: All ad copy must include the following Affirmative Action disclaimer statement: 
    • The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo.  
  • Note the EEO Tagline for external advertisements where character limits or advertising dynamics present constraint:

    • “All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law.”

Please note that ALL full-time academic positions must be listed in PS E-Recruit (except student titles).

Recruitment Best Practices:

Local and UMKC advertisement, focus on underrepresented populations preferred. Unit’s Affirmative Action Plan utilized, no search committee required.

Offer Letter:

Submit the draft offer letter to the HR Academic Coordinator mailto: dlaufer@umkc.edu. Unranked Offer Letter Form [updated 05/17/24] can be used to organize required information for the letter.

Provost designee approval is required prior to offer to candidate. Please note that there are two different letters for unranked…one for an Instructor and one for Research. You may reach out to Debby Laufer for letter templates.

  • Contract End Date = 5/31 (9/9 or 9/12 appointments) -or- 8/31 (12-month appointments); or last day of appropriate month
  • Payment End Date = 5/31 (9/9 appointments) -or- 8/31 (9/12 or 12-month appointments)

Appointment End Date = Last day of appropriate month

Criminal Background Check: Required

Employment Documentation:

  • Approval of Hiring Request Form or Salary Increase Authorization Form
  • PAF
  • Offer Letter (original, signed by both parties) AND/OR Appointment Notification Form (signed by supervisor and employee)
  • Current CV
  • Official Transcript of Highest Degree Earned *NOTE: Additional transcripts may be required by Chair to validate qualifications to teach specific course in order to meet HLC credentialing requirements
  • Other Employment Documentation as required by Human Resources

Evaluation:

Written evaluation by supervisor should be discussed with employee and signed by both parties annually prior to reappointment and any merit increase. [Updated 04/12/2022]

Renewal Best Practices:

Written notice of appointment renewal (offer letter or Appointment Notification Form) with effective date and end date must be signed by the employee, and must accompany reappointment PAF prior to appointment effective date.  (Upload annual copy of appointment letter in UM System e-file if renewing appointment via ASIA). [Updated 04/05/22]

Non-Renewal Best Practices:

Unranked, non-regular academic appointments are for the duration of the stated period in the offer letter or Appointment Notification Form; there is no implication of future appointment beyond the stated appointment period without written notice. Reappointment in future semesters or academic terms will be contingent upon any or all of the following: department need, course enrollment, funding availability and successful job performance. Written notification of non-renewal prior to appointment end date is a best practice. [Updated 10/11/2017] 

For Renewal or Non-renewal templates, please reach out to your Human Resource Business Partner (HRBP).