- Keywords: Administrative drop
- Policy Number: KC-ACA-3105
- Originally Issued: Fall 2013
- Revised: 11/2013; 8/2016; 11/2022
- Effective Catalog Cycle: Fall 2023
- Approved by: Provost
- Executive Sponsor: Provost
- Responsible Office: Registrar
Policy Statement
Student enrollment may be administratively dropped in the following circumstances*:
Non-Participation in Coursework
In order to comply with federal regulations associated with eligibility rules for federal financial aid, UMKC instructors will utilize an Administrative Attendance Survey to confirm attendance for all students during the first three weeks of the term and administratively drop students who are not attending specific courses. For the purposes of this survey a student is considered to have begun attendance or participated in the course if they have demonstrated one of the following acceptable academically related activities:
- Physically attending a class with direct interaction;
- Submitting an academic assignment;
- Taking an exam, interactive tutorial, or computer‐based instruction;
- Attending a school‐assigned study group;
- Participating in online discussion about academic matters;
- Initiating contact with a faculty member to ask about subject studied.
Students will have 48 hours to respond to the notification and request to re‐enroll in the course with instructor permission. Instructors may evaluate the student’s request in the same manner as other late enrollment requests.
All refunds will be based upon the date of the drop in accordance with the UMKC Academic Calendar.
Not meeting Restrictive Enrollment Criteria
Students changing academic programs/plans (or no longer in good standing) and therefore no longer meeting eligibility for one or more enrolled courses may be administratively dropped with 100% refund by the academic unit by the last day of the 3rd week of the term.
Lack of Payment
See Cashiers Office at: https://www.umkc.edu/cashiers/policies-and-procedures.html
*Although students may be eligible for administrative drop, it is the individual student’s responsibility to ensure accurate course enrollment status in Pathway.
Reason for Policy
This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services.
Who Should Read this Policy?
All faculty; Academic advisors; Registrar’s office personnel. All students
Instructions, Procedures and Related Information
Process: Instructor submits add/drop request with copy of email notification to the student for the administrative drop to the Registrar, with a copy sent to the Department Chairperson. The administrative drop process should be executed no later than immediately following the last class meeting during the third week of classes (or equivalent).
Appeal to the Department Chair: The written appeal should state the compelling reason for the appeal and provide any additional documentation or evidence to support the basis for the appeal. The Department Chairperson’s appeal decision is final.
UMKC Academic Calendar: http://www.umkc.edu/calendar/
Contacts
UMKC Registrar’s Office: Website: http://www.umkc.edu/registrar/default.asp
Physical Location: 115 Administrative Center, 5115 Oak Street, Kansas City, MO 64110
Mailing Address: 5100 Rockhill Road, Kansas City, MO 64110‐2499;
Phone: 816‐235‐1125; Fax: 816‐235‐5513; Email: registrar@umkc.edu
Exclusions
School of Pharmacy
History & Updates
Revised Fall 2014 to extend to third week; Revised Fall 2016 to be in compliance with federal regulations; Revised Fall 2022 to clarify administrative drop within the new simplified tuition policy.
Appendices
None
