School of Graduate Studies

Graduate Doctoral Qualifying Examinations Policy

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  • Keywords: Qualifying Exams, Doctoral
  • Policy Number: KC-ACA-3781
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: Academic unit, Registration and Records

Policy Statement

The qualifying examination, if required, will be given before the doctoral program of study is filed with the Registrar. At the discretion of the program or unit, a master’s degree from UMKC in the area of intended specialization may be considered as a substitute for the qualifying examination. The results of the qualifying examination will be reported to the School of Graduate Studies and the Registrar. With approval of the advisor, students may take the qualifying examination a second time.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services.

Who Should Read this Policy?

All faculty; Academic advisors; Registrar’s office personnel. All doctoral students.

Instructions, Procedures and Related Information

Contacts

UMKC School of Graduate Studies: https://sgs.umkc.edu/

UMKC Registrar’s Office: Website: http://www.umkc.edu/registrar/default.asp

Physical Location: 115 Administrative Center, 5115 Oak Street, Kansas City, MO 64110

Mailing Address: 5100 Rockhill Road, Kansas City, MO 64110-2499;

Phone: 816-235-1125; Fax: 816-235-5513; Email: registrar@umkc.edu

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate Application for Graduation Policy

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  • Keywords: Graduation, Degree, Commencement
  • Policy Number: KC-ACA-3753
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: Registration and Records

Policy Statement

Students are required to file an application for graduation with the Registrar no later than the end of the fourth week of the semester in which the degree(s) will be completed. Students graduating at the end of the summer session must file an application for graduation no later than the end of the second week of the summer session. An approved program/plan of study must be on file with the registrar at the time the student makes the application to graduate. Filing an application for graduation initiates a degree check in the Registrar’s Office. Any student found to be missing degree requirements, based on their program requirements and approved program/plan of study at the time of the degree check will be notified by the Registrar, and missing degree requirements must be completed before the student will be cleared for graduation.

The application for graduation places the student’s name in the commencement program. Once the completion of degree requirements has been certified by the Registrar, the Registrar’s Office will authorize the diploma order.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services.

Who Should Read this Policy?

All faculty; Academic advisors; Registrar’s office personnel. All graduate students

Instructions, Procedures and Related Information

Contacts

UMKC Registrar’s Office: Website: http://www.umkc.edu/registrar/default.asp

Physical Location: 115 Administrative Center, 5115 Oak Street, Kansas City, MO 64110

Mailing Address: 5100 Rockhill Road, Kansas City, MO 64110-2499;

Phone: 816-235-1125; Fax: 816-235-5513; Email: registrar@umkc.edu

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate International Student Policies

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  • Keywords: Graduate, International, Health Insurance, English Proficiency, Student Advisor
  • Policy Number: KC-ACA-3760
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: School of Graduate Studies, International Student Affairs Office, Applied Language Institute

Policy Statement

Registration with Student Advisor

Admitted international students must clear their attendance and register at the International Student Affairs Office (ISAO) prior to their first course registration at UMKC.

Health Insurance

International students are required to purchase UMKC mandatory, exclusive health insurance.

English Proficiency Requirements

Prior to their first enrollment in classes at UMKC, newly admitted international graduate students must register with the UMKC Applied Language Institute (ALI), and unless exempt by their academic unit, they must take the English Evaluation Examination.

Based on results of the English Evaluation Examination scores, students must enroll in and successfully complete the ALI courses indicated as necessary by the student’s academic unit in consultation with the UMKC Applied Language Institute.

Prospective international graduate students should be aware that required coursework in English as a second language may add extra time to their individual graduate programs of study.

Reason for Policy

Who Should Read this Policy?

Instructions, Procedures and Related Information

Please also see KC-ACA-3700 Gaduate Admissions Policy

Contacts

School of Graduate Studies: https://sgs.umkc.edu/

International Student Affairs Office: https://info.umkc.edu/ISAO/

Exclusions

International graduate students exempted from this admissions policy include the following:

Native English speakers from English-speaking countries such as Canada, England, the Republic of Ireland, Australia and New Zealand.

Non-native English speakers who hold degrees or diplomas from post-secondary institutions in English-speaking countries (such as the United States, Canada, England, the Republic of Ireland, Australia and New Zealand), provided that they have spent a minimum of two years of successful full-time study and English was the medium of instruction.

History & Updates

Appendices

Graduate Master’s Degree Advisor / Supervisory Committee Policy

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  • Keywords: Thesis Committee, Advisor
  • Policy Number: KC-ACA-3770
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: School of Graduate Studies

Policy Statement

Upon admission to a master’s program, the program or academic unit will assign the student an advisor who is a member of the graduate faculty. When research and a thesis are degree requirements or the student has selected a thesis option, the program or academic unit will appoint two additional faculty members to serve on the graduate student’s supervisory committee. The chair and a majority of the members of a master’s student supervisory committee must be full members of the graduate faculty.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services

Who Should Read this Policy?

All faculty; Academic advisors; School of Graduate Studies personnel, All program unit personnel. All graduate students.

Instructions, Procedures and Related Information

Contacts

UMKC School of Graduate Studies: https://sgs.umkc.edu/

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate Time Limit on Degree Credit for Master’s and Educational-Specialist Degrees Policy

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  • Keywords: Revalidation, Courses, 7-years
  • Policy Number: KC-ACA-3754
  • Originally Issued: Prior to 2010
  • Revised:
  • Effective Catalog Cycle:
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: Registration and Records

Policy Statement

Credit over seven years old at the time of graduation, which is included on the master’s or educational-specialist program of study and has not been applied to a previous degree, may not be counted toward the fulfillment of a graduate degree program unless validated to the satisfaction of the department or school and the School of Graduate Studies. Petitions and affidavits for this purpose may be obtained from the School of Graduate Studies. A maximum of 30 percent of the student’s program of study may be validated under this procedure.

In connection with an authorized leave of absence, an exception to the time limitation may be approved in advance.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services

Who Should Read this Policy?

All faculty; Academic advisors; School of Graduate Studies personnel, Registration Office personnel. All program unit personnel. All graduate students.

Instructions, Procedures and Related Information

Contacts

UMKC Registrar’s Office: Website: http://www.umkc.edu/registrar/default.asp

Physical Location: 115 Administrative Center, 5115 Oak Street, Kansas City, MO 64110

Mailing Address: 5100 Rockhill Road, Kansas City, MO 64110-2499;

Phone: 816-235-1125; Fax: 816-235-5513; Email: registrar@umkc.edu

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate International Student Instructor and Teaching Assistant Policy

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  • Keywords: International, Graduate Instructor, Teaching Assistant
  • Policy Number: KC-ACA-3761
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: Fall 2019
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: School of Graduate Studies, International Student Affairs Office

Policy Statement

The State of Missouri has mandated, and the UM System Board of Curators fully supports, the 1986 ruling that graduate students who did not receive both their primary and secondary education in a nation or territory in which English is the primary

language may not hold a teaching appointment during their first term of enrollment at any public institution of higher education in the State of Missouri. In addition, all such students shall be tested for their ability to communicate orally in English in a classroom setting, and those students who have not previously lived in the United States shall be given a cultural orientation to prepare them for teaching prior to receiving an appointment.

The first two requirements are dictated by the Missouri Revised Statutes, Section 170.012, (http://www.moga.mo.gov/mostatutes/stathtml/17000000121.html)

  1. Students in the above category may not hold a GTA appointment during their first term of enrollment at UMKC.
  2. If students in this category have not previously lived in the United States, they must participate in a cultural orientation to prepare them for their teaching appointment.

Additional UMKC Certification Requirements

In addition to the requirements dictated by Missouri law, a graduate student from a nation or territory other than the U.S. must have satisfied each of the following standards in order to be certified to accept a GTA or GI appointment at UMKC. The only exceptions are for students who have earned a degree (undergraduate for which the last two years of education were completed in the U.S. or graduate) from a U.S. institution. Admission to UMKC does not guarantee a GTA or GI appointment; consistent with Missouri law, students must fulfill separate certification requirements in order to be eligible for GTA or GI positions. The UMKC certification requirements include:

  1. Attain a qualifying TOEFL score:
    • 24+ is eligible for certification assessment (generally an oral examination in the form of a mock lecture presented to a panel presentation).
    • 22-23 requires a departmental petition in order to participate in the certification assessment.
    • <22 requires an Applied Language Institute oral interview in order to determine eligibility for the certification assessment.
  2. Attend the SGS GTA/GI Cultural Orientation.
  3. Certification Assessment: Obtain a passing score on an oral examination of language comprehension, fluency, vocabulary, pronunciation, and grammar. This is generally a mock lecture presented to a panel of faculty and students.

Information about the UMKC Certification requirements, including the dates for the cultural orientation and procedures for the certification assessment can be found on the SGS website

Reason for Policy

In 1986, the Missouri State Legislature and the University of Missouri Board of Curators adopted a policy which seeks to guarantee effective, high quality instruction for undergraduates.

Who Should Read this Policy?

All faculty; international graduate students, HR liasons

Instructions, Procedures and Related Information

Contacts

UMKC School of Graduate Studies: https://sgs.umkc.edu/ International Student Affairs Office: https://info.umkc.edu/ISAO/ Applied Language Institute: https://info.umkc.edu/ali/UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate Master’s Degree Qualifying Examination Policy

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  • Keywords: Qualifying Exam, Master’s
  • Policy Number: KC-ACA-3771
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: Academic Unit; School of Graduate Studies

Policy Statement

Programs may require a qualifying examination. If required, the examination must be passed before a master’s program/plan of study is filed with the Registrar. The department or school will notify students of the date, time, and format of the examination. Programs are required to maintain documentation of the student’s examination results. With the approval of the advisor and the supervisory committee, if such exists, students may take the qualifying examination a second time.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services

Who Should Read this Policy?

All faculty; Academic advisors; School of Graduate Studies personnel, All program unit personnel. All graduate students.

Instructions, Procedures and Related Information

Contacts

UMKC School of Graduate Studies: https://sgs.umkc.edu/

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate Master’s Degree Program of Study Policy

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  • Keywords: Program of Study, Plan of Study, Master’s
  • Policy Number: KC-ACA-3772
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: Academic Units, SGS, Records and Registration

Policy Statement

In consultation with the advisor or the supervisory committee, the master’s student plans a program of study in accordance with the minimum requirements outlined in the SGS Academic Regulations and the specific degree program requirements. Upon approval from the advisor and/or supervisory committee and unit graduate officer, programs of study should be approved by the Dean of the School of Graduate Studies and filed with the Registrar prior to the completion of 50% of applicable degree coursework.

Master’s degree programs of study must include a minimum of 30 graduate credits. No more than 40 percent of the credits on the program may be 300- and 400-level courses. At least 60 percent of the credits must be at the 5000 level or higher. Further, up to six credits may be allowed for Research and Thesis (5599). Other demonstrations of skills considered by the department or school as comparable to the thesis may be accepted. No more than 40 percent of the courses applied toward a master’s degree program of study may be in the categories of non-thesis research, directed studies, readings or research and thesis. Such courses normally fall in the 5500 to 5599 range, but the numerical designations may vary among academic units.

Plan of study forms are available from the program director or academic unit.

Program Changes

Subsequent changes in the program of study must be approved by the student’s advisor and/or supervisory committee, the unit graduate officer, and Dean of the School of Graduate Studies, and be submitted to the Registrar. If cumulative changes in courses or degree requirements exceed four, a new program of study should be filed.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services

Who Should Read this Policy?

All faculty; Academic advisors; School of Graduate Studies personnel, All program unit personnel. All graduate students.

Instructions, Procedures and Related Information

Contacts

UMKC School of Graduate Studies: https://sgs.umkc.edu/

UMKC Registrar’s Office: Website: http://www.umkc.edu/registrar/default.asp

Physical Location: 115 Administrative Center, 5115 Oak Street, Kansas City, MO 64110

Mailing Address: 5100 Rockhill Road, Kansas City, MO 64110-2499;

Phone: 816-235-1125; Fax: 816-235-5513; Email: registrar@umkc.edu

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

Graduate Doctoral Advisor/Supervisory Committee Policy

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  • Keywords: Graduate, Doctoral, Advisor, Committee, Dissertation Committee
  • Policy Number: KC-ACA-3780
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: School of Graduate Studies, Academic Units

Policy Statement

Upon admission to a doctoral program, all students will be assigned a doctoral advisor who functions as a mentor and guides the student in the completion of degree requirements and scholarly work. A temporary advisor (e.g., program director) can be assigned initially in programs that assign doctoral (research) advisors after the completion of rotations or other developmental experiences. Normally, the doctoral advisor will serve as the dissertation committee chair, once the student reaches doctoral candidacy. The dissertation committee must be chaired by a member of the UMKC doctoral faculty. In some cases, following the procedures of the specific program, the doctoral advisor need not be the dissertation committee chair but must be, at a minimum, either a graduate faculty or adjunct graduate faculty member.

Ph.D., Ed.D., and D.M.A. student dissertation committees must have at least four members. The majority of the members must be doctoral faculty or regular graduate faculty members.

See the Interdisciplinary Ph.D. academic regulations for additional specifications for Interdisciplinary Ph.D. supervisory committees.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services.

Who Should Read this Policy?

All faculty; Academic advisors; Doctoral Program personnel; All doctoral students.

Instructions, Procedures and Related Information

Contacts

School of Graduate Studies: https://sgs.umkc.edu/

Exclusions

History & Updates

Appendices

Graduate Final Master’s Competency Examination Policy

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  • Keywords: Competency, Exam, Master’s
  • Policy Number: KC-ACA-3774
  • Originally Issued: Prior to 2010
  • Revised: Spring 2019
  • Effective Catalog Cycle: AY 19-20
  • Approved by: Graduate Council, SGS Dean, Provost
  • Executive Sponsor: Provost
  • Responsible Office: Academic Program, Registration and Records

Policy Statement

The final master’s competency examination, if required, will be written, oral, or both at the discretion of the program or academic unit, and will be passed no later than three weeks prior to the anticipated date of graduation. The student’s supervisory committee chair will report the results of the final competency examination in writing to the candidate, the School of Graduate Studies, and file a copy with Registrar.

Reason for Policy

This policy was developed to support student academic success and to provide consistent, quality delivery of academic programs and services.

Who Should Read this Policy?

All faculty; Academic advisors; Registrar’s office personnel. All master’s students.

Instructions, Procedures and Related Information

Contacts

UMKC School of Graduate Studies: https://sgs.umkc.edu/

UMKC Registrar’s Office: Website: http://www.umkc.edu/registrar/default.asp

Physical Location: 115 Administrative Center, 5115 Oak Street, Kansas City, MO 64110

Mailing Address: 5100 Rockhill Road, Kansas City, MO 64110-2499;

Phone: 816-235-1125; Fax: 816-235-5513; Email: registrar@umkc.edu

UMKC Office of the Provost: http://www.umkc.edu/provost/

Exclusions

History & Updates

Appendices

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