HR Operations is a functional area of the Human Resources office at UMKC that facilitates the daily administrative needs of the organization. Some of these functions include: employment onboarding, time & labor, payroll management, personnel actions and records, document imaging, HRIS, and international employee tax.
Central Payroll processes two payroll cycles for each campus:
- Monthly Payroll – Paid on the last working day of the month unless that day falls on a Saturday or Sunday, then employees are paid on the preceding Friday. Monthly payment of salaries to faculty and staff members whose positions are exempt from the provisions of the Fair Labor Standards Act.
- Biweekly Payroll – Paid every other Wednesday. Payment of hourly wages to all other employees whose positions are covered by the provisions of the Fair Labor Standards Act.
Time and Labor Information
Union Eligible Employees
Employment verifications are very important for all employees at the university. Verifications are typically done for bank notes, home mortgages, housing and even future employment. Fortunately, we use The Work Number to complete all of these verifications.
The Work Number
The Work Number is an automated service used to provide instant employment and income verification. Instead of contacting the Human Resources Office, banks, lenders, etc. will now contact The Work Number to obtain this information. This service provides you control of the verification process and is available 24 hours a day, 7 days a week through web or by phone.
Employees from local companies such as Hallmark Cards, Sprint, State of Missouri, Kansas City School District and the city of Kansas City use this service. It is a fast, secure method of handling your personal information. Mortgage and loan companies, banks, and property management companies are very familiar with using automated verification systems.
There are two types of verifications: proof of employment and proof of employment plus income. Proof of employment contains no salary information. It provides your name, current employment status, most recent start date, total time employed and job title. For these you will have provided your social security number to the lender through their application process and need only inform them that the verification be directed to The Work Number.
Proof of employment plus income contains all of the basic information plus rate of pay and earnings for the current year, in addition to the total earnings two years prior. For these verifications you will need to provide a salary key to the person needing the information. You create the salary key upon request. You are the only one who can create a salary key and present it to a verifier. Each salary key you create can be used only once and for a limited amount of time.
You may log in to The Work Number to monitor use, if you want to receive emails for important activity in your account or to change your PIN number. Your initial PIN number is the last four digits of your social security number plus four-digit year of birth. You will be forced to change your PIN number. Please note: Human Resources does not have access to your PIN number and any questions should be directed to The Work Number.
To provide proof of your employment only:
(Contains current status, dates of service and job title.)
Give the person seeking your proof of employment:
- Access options:
- Or call 1-800-367-5690
- University of Missouri Employee Code:
- Employees: 13577
- Retirees: 13578
- Your Social Security Number
To provide proof of your employment and income:
(Contains current status, dates of service, rate of pay, income for current year to date plus income for past 2 years.)
- You must first go to www.theworknumber.com or call 1-800-367-2884. You are the only person who can authorize access to your earnings and salary information.
- Enter: The University of Missouri Employer Code:
- Employees: 13577
- Retirees: 13578
- Your Social Security Number
- Your first PIN # = last four digits of SSN plus four-digit year of birth (Forgot your PIN number? Contact The Work Number listed in step 1.)
- Select “Create a Salary Key” – Write down the Salary Key
- Give these four things to the person seeking proof of your employment and income.
- The Work Number Access Options: www.theworknumber.com or 1-800-367-5690
- The University of Missouri Employer Code:
Employees: 13577 Retirees: 13578
- Social Security Number (Which you likely have provided during the completion of their forms.)
- Your Salary Key
Nonresident Alien Payments
The majority of payments for Nonresident Aliens are processed through payroll. Our department will perform a tax assessment for individuals receiving these payments to determine their taxable nature and provide as many benefits to the employee receiving the payment, as possible.
For information on UMKC hiring procedures, obtaining a social security card, receiving scholarship and award payments and filing tax returns, refer to Nonresident Alien Payments link under Resources.
Employee records are maintained by the HR office on campus. If an employee would like to view their personnel file, schedule an appointment with a member from the records team
H-1B Process and Fees
The H-1B process requires case preparation, Department of Labor approval of the Labor Condition Attestation (LCA), a Department of Labor prevailing wage determination (in some cases, if required or requested by the employer), and review and approval by the USCIS.
The time it takes to complete these steps is quite variable. A typical case will follow this timeline:
- Immigration attorneys will first prepare the case and the file it with the Department of Labor
- The Department of Labor will take several days to issue the LCA and several weeks to issue a prevailing wage determination.
- The USCIS may take as little as 2 months to review a filed H-1B through normal processing or longer than 6 months. Unless the case is premium processed*
*The USCIS offers premium processing of H-1B petitions for $1,410, which will guarantee review in 15 business days after the case is filed. The USCIS is not required to approve the case in 15 days, but they must approve it or issue a Request for Evidence if they have questions about the petition. Premium processing may be requested at the time of filing or a case may be “converted” to premium processing after filing. Generally, the employer is not required to cover the cost of premium processing for an H-1B extension case, but may be required to cover the cost if for an important business purpose.
USCIS Filing Fee: $460 and an additional $500 for new H-1B employees
USCIS Anti-Fraud Fee: $1,500 for the first H-1B and extension
Legal Fees: $1,750 to $1,950 (depending on position)
Legal Fees: $350 to set up an account with the Department of Labor
Dependent fees $295 with a USCIS filing fee of $370 – $410 for H-4 visas
Estimated Total: $4560 + any premium processing if necessary
Please be in contact with an HR Operations team member to begin the H-1B process for someone in your department and documentation will be distributed to you and the beneficiary.
Attorneys authorized to file employment petitions on behalf of the University of Missouri System
Immigration attorneys practicing in the area
For an extensive list, go to aila.org.
Missouri agencies that assist persons in immigration proceedings
Centro Latino de Salud, Educacion y Cultura
206 Austin Ave., Suite G
Columbia, MO 65203
phone: +1 573-449-9442
3800 Park Ave.
St. Louis, MO 63110
phone: +1 314-773-9090, ext. 150
Legal Aid of Western Missouri, West Office
1125 Grand Ave., Suite 1900
Kansas City, MO 64106
phone: +1 816-474-6750