Frequently Asked Questions – Room Assignment Process

UMKC Residential Life Assignment Process

 

Q: When did the housing contract become available?

A: Contracting opens on Dec 1st of each year.

Q: How is room type preference priority determined?

A: We make assignments based on the contract received date until rooms are filled (the date you submit and sign your contract). We have a limited number of high demand rooms such as singles and priority is given to those with the earliest contract submission date. Many high-demand spaces are requested soon after the contract becomes available.

Q: Will I receive the specific building or room-type I requested?

A: While we do our very best to try and meet each student’s preferences we are not always able to accommodate every request. Preference priority is determined by contract received date but is not a guarantee. Priority is given to those who submit their contract earliest, and we work through preferences with remaining spaces in each building throughout the year.

Q: I submitted my contract a while ago, when will I receive my room and roommate assignment?

A: We start taking contracts nine months before the start of the new academic year. Our assignment process begins to take shape after Online Roommate Selection ends (typically in March). As contracts come in and our current students move around and move out in May, we have a more accurate assessment of what space is available for the upcoming terms. Traditionally, we start to match students with their roommate requests and preferences in late April/early May with a goal of solidifying room assignments by mid to late May. We continue to make assignments on a rolling basis as we receive contracts through the later part of spring and summer.

Q: Can I live in Union Hill Apartments or UMKC Homes?

A: Union Hill Apartments and UMKC Homes are only eligible to current/returning residents on a first come first served basis by students who submitted the Living Preferences Survey received via UMKC email. Priority was then based of original contract received date. Space in these facilities is limited, and unfortunately, we are not able to accommodate every student’s request.

Q: I did not get the building or room-type I requested what can I do?

A: We will have waitlists available through the MyHousing Self Service Portal within a few weeks after room assignments are made. Once available, students can add themselves to any eligible waitlists that are viewable within MyHousing. Alternatively, students may elect to cancel their contract through the MyHousing Self Service Portal. Cancellations are subject to the cancellation fee schedule.

Q: What happens if I don’t receive a room assignment?

A: As we approach full capacity and make assignments some students may not initially receive a room assignment due to lack of available space. If this happens, students will be notified via email and given the option to be added to a waitlist or cancel without penalty. As space becomes available, we may automatically assign a student if they have not yet canceled. We receive cancellation requests throughout the year with requests increasing through summer, and it is likely space will eventually become available. In the meantime, we will work closely with students to keep them informed of their assignment status. Students will also be able to check their position on the waitlist in the MyHousing Self Service Portal.

Spring 2021 Move-in Information

We hope you’ve had a relaxing break and are looking forward to the spring semester. We are glad to have you back or joining us for the first time. The move-in process for spring is different from August, but has the same goals of being safe, efficient and as stress-free as possible. Please read below about additional details, as we kindly request four action items from you.

 

  1. Set an appointment to move-In
  • To maintain a limited number of people in a building at a time, you must set up an appointment through RooRez.
  • Use the Student Login, then under “Book an Appointment” you’ll be able to select an appointment time. Appointments must be made at least 24 hours ahead of your desired arrival time. Appointments will be contingent upon availability.
  • Appointments will be available from 8 a.m. to 7 p.m. Friday, January 15 (14th for apartments), through Monday, February 1. Each appointment will be 30 minutes long.
  • During your appointment time you will pull into the designated unloading zone, check-in at the desk to receive keys (new residents), confirm receipt of your negative test or scheduled appointment at Student Health & Wellness and receive your welcome back kit.
  • Move items into your room and then relocate your car to UMKC parking if you have a parking permit or street parking if you do not have a permit. Information is available below about purchasing parking access. One cart will be made available for your usage during your appointment – feel free to bring additional dollies or hand trucks.
  • If you need to reschedule or cancel your appointment, return to the RooRez portal and change your appointment. Changes or cancellations can only occur up to 24 hours before the appointment. New appointments will be contingent upon availability.

 

  1. Make an appointment with Student Health & Wellness to receive a free COVID-19 rapid antigen test OR obtain and submit a negative COVID-19 test before moving in
  • Free COVID-19 rapid antigen tests are available for residential students by making an appointment at Student Health & Wellness. Make your appointment for the same day (or before if you are close to campus) as your move-in appointment.
  • After you receive your results from Student Health & Wellness you must submit those results in the RooRez portal
  • The test result should be submitted through our RooRez portal. Use the Student Login, then under “Submit Move-in Documentation” select COVID Test Results from the pull-down menu. As a back-up, bring a paper copy to prevent any move-in delays.
  • Tests must have been taken within three days of a student’s move-in.
  • Students who are unwilling to submit a COVID-19 test result will not be able to live in Residential Life housing.
  • Once the test has been performed, and until they arrive on campus, Residential Life students should refrain from participating in any activities that put them at risk of contracting the virus.
  • Residents who stayed over break can take their test as early as January 4, must take it by January 13 and submit their test by January 15.
  • Note: students who have traveled internationally less than 14 days prior to moving in are required to quarantine in Residential Life for 14 days.

 

  1. New residents establish a COVID-19 Contingency Plan and returning residents confirm or update their previously submitted Contingency Plan
  • If a resident, in consultation with medical professionals, needs to isolate or quarantine after arriving on campus, they are expected to do so in a location outside of Residential Life housing. Residents must complete or confirm their contingency plan in the event they need alternative housing. If you need help to resolve, contact housing@umkc.edu.
  • Information and instructions for completing the contingency plan are available here. This must be completed by 4 p.m. on January 13.

 

  1. Keep Your Safety and the Safety of Others in Mind
  • New residents may have no more than two people, assist with the move-in process.
  • Returning residents may not have guests into the building to assist with move-in.
  • While moving in, please allow for six feet of distance between you and individuals who are not part of your move-in party. This includes other students/families, as well as Residential Life staff.
  • Face coverings or masks are required in all spaces except a student’s own room. This also applies to the student’s move-in helpers. Be aware that the UMKC policy complies with the Kansas City, Mo., mask requirements. All students, faculty, staff and guests must wear masks in indoor spaces, which would include all classrooms, labs, libraries, the Student Union and other spaces.
  • Elevator occupancy will be limited to one student and their move-in party at a time, so please be patient.
  • We highly encourage you to talk to your roommates and/or suitemates about staggering your arrival times to maintain distancing during the move-in process.

Roo Cards:

 Residents who do not yet have their new Roo Card will need to do that immediately upon arrival on campus so that they will have access to Residential Life.

Dining:

Dining plans and the dining hall at the Atterbury Student Success Center will begin on Friday, January 15 aa follows:

  • January 15 – 18 – Brunch and Dinner each day
  • January 17 – Smart Market opens
  • January 19 – Regular schedule begins
  • Specific hours are available here

Parking:

Residents who would like to park in UMKC parking after they have unloaded their vehicle have three options:

  • UMKC Parking Permit for Spring 2021 Semester – if student doesn’t already have one they can purchase one from Parking and Transportation. Residents of Hospital Hill Apartments who would like access to the gated garage should purchase their semester permit at least 3 days in advance of their arrival.
  • UMKC Single-day printable permit which can be printed at Parking and Transportation.
  • Metered parking on level 5 of the Cherry Street garage paid for using the AMP Park app.

 

We thank you for your commitment to your safety and the safety of your community. We hope you find this information beneficial and that it helps ease the stress of starting the spring semester. Take care, and safe travels!

Spring 2021 Opening FAQs

We know students and families have questions about Residential Life related to the change in the academic plans for the spring semester, so we have provided answers to the most common ones.

Can I return to Residential Life based on the original calendar?

Yes, residents who have not submitted a break stay request, are welcome to return to the residence halls starting on January 15 at 8:00 a.m. and apartments remain open through the break. New apartment residents for Spring 2021 can move in starting on January 14 at 8:00 a.m. Residential Life facilities will open as scheduled and offer the same programming, community experiences, safety, and security measures as they have during the fall semester. Resident expectations and policies will also remain the same during this time.

Similar to the fall semester, in order to reduce congestion, residents will be expected to sign-up for a move-in time. Residents will check-in with the front desk for their residence hall as they arrive. Details about selecting your move-in time will be provided closer to opening.

Will there be testing or quarantining expectations for students returning or arriving to Residential Life in January?

Residents who have not traveled internationally will be required to provide negative test results. Additional details about this process will be provided to residents closer to return. Tests will not be accepted if they are from more than 3 days prior to moving into Residential Life. On-campus testing options are being explored, but details are not yet available. Students who traveled internationally during semester break will be required to quarantine for 14 days from their return to Kansas City and prior to moving into Residential Life. Newly arriving international students will complete that quarantine in designated residence hall spaces.

Will there be dining options available while classes are in the online format?

Yes, campus dining will continue to operate and will focus on the residential student experience. Check out the most up to date information on the dining services website. Please note:

  • Operating hours from January 15 to 31 will be the same as those between the fall and winter breaks
  • Einstein Brothers Bagels and UMKC Café featuring Starbucks (located outside the Dining Hall, inside the Atterbury Student Success Center) will reopen on Monday, February 1.

Will there be a refund related to the Housing and Dining contract due to the transition to online coursework?

There will not be a refund because the residence halls and dining services are remaining operational.

My plans have changed for the semester break, can I still submit or withdraw a break stay request?

Yes, all residents are permitted to stay for the winter break. Residence hall residents will be charged the nightly rate for their room-type ($30.74 to $39.76 per night which will be $829.98 to $1073.52 if they stay the entire break) based on the nights they indicate they are staying for the break. Break nights are included in the semester rate for apartments, so those residents will not have an additional charge. The break stay request deadline has been extended until noon on Wednesday, December 16th). Residence hall residents’ Roo Card will provide them access to the facility for the dates they requested.

Will there be food options offered by campus dining during the winter break?

Due to limited usage during fall break on-campus dining options will not be open during the winter break. If a resident has limited resources to access food a they will find information available from Harvesters.

I am planning to be in Residential Life at the start of the spring semester and am wondering about access to the internet. How can I ensure I’ll have the access I need to complete my coursework?

All residence hall bedrooms have an access point. This access point has 3 live ports that can be used to connect an ethernet cord. Students have recommended using a 25-foot cord, as they have provided a very stable internet connection and allow for a range of locations to work. In the Hospital Hill Apartments, the access points are in the hallway. There is an ethernet port in each bedroom, independent of the Wi-Fi access point. Whether in the residence halls or Hospital Hill Apartments, if a resident would like to have their access point and Wi-Fi signal checked they can submit a problem ticket on the Information Services website. The primary cause of Wi-Fi challenges this semester has been the specific device being used or the software being accessed.

If I am in Residential Life to start the semester will I receive mail and packages?

Yes, the desks will accept mail and packages. Forwarding service for mail will only be provided for those residents who have moved out and completed an express check out (packages cannot be forwarded and will be returned to sender for those who are no longer residents).

I would prefer not to live in Residential Life for the Spring 2021 Semester, is this possible?

Residents may request to cancel their Housing and Dining contract for some specific and limited reasons using the MyHousing Self Service portal. Information concerning the specific reasons, required documentation and other details is available here. There is a $500 cancellation fee for all approved cancellations by current residents. Cancellation requests submitted by December 18th and approved will not be charged for spring semester housing and dining or if already billed, will be credited.

If I choose to move-out and don’t plan to return to the residence halls this academic year, how do I complete that process?

If a resident does not intend to live in Residential Life (regardless of whether their contract cancellation is approved) they can remove all of their personal belongings and obtain an express checkout envelope from the front desk. The resident needs to fill out all of the required information, drop their room, suite and mail keys inside the envelope, seal it, and deposit it in the drop box near the front desk. Completing the express check-out and returning all keys ensures that a resident is not charged for improper check-out and lock changes. Even if an express check-out is completed, a resident must complete a request to cancel their contract as outlined above. If a resident’s cancellation is not approved they will be charged for the remainder of the contract period (until the end of the spring semester).

I’m moving out all of my belongings. May I have a guest assist with my move?

Yes, residents who have been approved to cancel their contract or have requested a cancellation and have not yet been approved and are going to move all of their belongings out of their assigned space may have one guest enter the building to assist. The guest must check in at the desk, complete our simple Covid-19 screening (temperature check and questions about symptoms). Guests are expected to wear a mask while in the facility. The guest must remain with the resident at all times and should only be in the building while actively removing the resident’s belongings.

If I am moving out how do I prevent charges for damages and cleaning?

Any resident who is moving out and completing the express check-out is expected to leave their room clean and without damages. All belongings and trash should be removed and placed in the appropriate location. Residents should check all drawers, cabinets and closets. Surfaces should be wiped down and be free of dust and other substances. Floors should be swept. Restrooms (including toilets, showers, floors and cabinets) should also be cleaned. If there are items that need repair, please submit a work order. Damage that was caused by the resident will result in a charge. Staff will inspect rooms after the facility is closed and compare the condition of the room with the Room Condition Record the student was asked to complete after moving in through their RooRez portal. Damages identified upon move-out that was not documented on a resident’s move-in inspection will result in charges to the resident.

I am currently in a double room by myself or completed a single buy-out for fall semester and have personal belongings throughout the room (not just on my side). What do I need to do?

All items need to be moved onto the resident’s side of the room before they depart for the fall semester so that the unoccupied half of the room can be prepared for a new resident entering spring 2021. Spring arrivals from some programs may arrive as early as January 4, 2021. After the spring semester is underway, the single buy-out option may be offered; keep an eye out for that opportunity.

Who should I contact if I have additional questions?

Residents can contact Residential Life by phone (816-235-8840) or email (housing@umkc.edu) with any additional questions.

 

Fall 2020 Academic Change FAQs

We know students and families have questions about Residential Life related to the change in format to academic coursework, so we have provided answers to the most common ones.

Can I stay in Residential Life from November 29 until the end of the semester?

Yes, residents are welcome to continue to live in their current assignment through the completion of the fall semester. Residence halls close on December 18th and apartments remain open through the break. Residential Life facilities will continue to be open and offer the same programming, community experiences, safety, and security measures as they have since the beginning of the semester. Resident expectations and policies will also remain the same during this time.

For safety and security, we are asking all residents (whether staying or not) to complete a brief survey so we know who is in the community. Please complete the survey by Monday, November 30th at 5:00 p.m.

Will there be dining options available November 30 to December 18?

Yes, campus dining will continue to operate and will focus on the residential student experience. Check out the most up to date information on the dining services website. Specific changes will include:

  • Breakfast hours will be 7:30 a.m. – 10:00 a.m. effective Monday, November 30th lunch and dinner Dining Hall hours will remain the same
  • Bite app order and pick-up at the Dining Hall will continue to be available, but only during Dining Hall service hours until 7 p.m.
  • Einstein Brothers Bagels and UMKC Café featuring Starbucks (located outside the Dining Hall, inside the Atterbury Student Success Center) will be closed on November 20 and remain closed through the end of the fall semester

Will there be a refund related to the Housing and Dining contract due to the transition to online coursework?

There will not be a refund because the residence halls and dining services are remaining operational.

My plans have changed for the fall break, can I still submit a break stay request?

Yes, all residents are permitted to stay for the fall break at no additional charge. Residents only need to submit a break stay request  (which will be available until noon on Saturday, November 21) so that we can be sure their Roo Card provides them access to the facility.

Will there be food options offered by campus dining during the fall break?

A fall break meal plan was offered for purchase to those who submitted a break stay request. Unfortunately, there were not enough plans purchased to provide this fall break meal plan option. Dining will have the Smart Market open Monday, November 23 through Wednesday, November 25, noon – 3 p.m. and Sunday, November 29, 5:00 – 10:30 p.m. Customers can use Flex Dollars, Roo Bucks, or credit cards to purchase items. A range of items, including frozen microwaveable food will be available. Simply to Go items will not be available during the fall break. If a resident has limited resources to access food a they will find information available from Harvesters.

I left before the change to the academic process was announced and now plan to stay home, but need to retrieve some additional items. Can I come back and retrieve my items?

If a resident has not completed a break stay request and lives in the residence halls their Roo Card will not have access to their building during the fall break. However, after the break access will be regained and they can retrieve items. If they live in the apartments their Roo Card will allow them access through fall break and the remainder of the semester.

I am planning to stay in Residential Life between the fall and winter breaks and am wondering about access to the internet. How can I ensure I’ll have the access I need to complete my coursework?

All residence hall bedrooms have an access point. This access point has 3 live ports that can be used to connect an ethernet cord. Students have recommended using a 25-foot cord, as they have provided a very stable internet connection and allow for a range of locations to work. In the Hospital Hill Apartments, the access points are in the hallway. There is an ethernet port in each bedroom, independent of the Wi-Fi access point. Whether in the residence halls or Hospital Hill Apartments, if a resident would like to have their access point and Wi-Fi signal checked they can submit a problem ticket on the Information Services website. The primary cause of Wi-Fi challenges this semester has been the specific device being used or the software being accessed.

If I am staying will I receive mail and packages?

The desks will accept mail and packages during the fall and winter breaks. Forwarding service will only be provided for those residents who have moved out and completed an express check out.

I would prefer not to live in Residential Life for the Spring 2021 Semester, is this possible?

Residents may request to cancel their Housing and Dining contract for some specific and limited reasons using the MyHousing Self Service portal. Information concerning the specific reasons, required documentation and other details is available here. There is a $500 cancellation fee for all approved cancellations by current residents. Cancellation requests submitted and approved by December 18th will not be charged for spring semester housing and dining.

If I choose to move-out and don’t plan to return to the residence halls this academic year, how do I complete that process?

If a resident does not intend to live in Residential Life (regardless of whether their contract cancellation is approved) they can remove all of their personal belongings and obtain an express checkout envelope from the front desk. The resident needs to fill out all of the required information, drop their room, suite and mail keys inside the envelope, seal it, and deposit it in the drop box near the front desk. Completing the express check-out and returning all keys ensures that a resident is not charged for improper check-out and lock changes. If a resident’s cancellation is not approved they will be charged for the remainder of the contract period (until the end of the spring semester).

I’m moving out all of my belongings. May I have a guest assist with my move?

Yes, residents who have been approved to cancel their contract or have requested a cancellation and have not yet been approved and are going to move all of their belongings out of their assigned space may have one guest enter the building to assist. The guest must check in at the desk, complete our simple Covid-19 screening (temperature check and questions about symptoms). Guests are expected to wear a mask while in the facility. The guest must remain with the resident at all times and should only be in the building while actively removing the resident’s belongings.

If I am moving out how do I prevent charges for damages and cleaning?

Any resident who is moving out and completing the express check-out is expected to leave their room clean and without damages. All belongings and trash should be removed and placed in the appropriate location. Residents should check all drawers, cabinets and closets. Surfaces should be wiped down and be free of dust and other substances. Floors should be swept. If there are items that need repair, please submit a work order. Damage that was caused by the resident will result in a charge. Staff will inspect rooms after the facility is closed and compare the condition of the room with the Room Condition Record the student was asked to complete after moving in through their RooRez portal.

I am currently in a double room by myself or completed a single buy-out for fall semester and have personal belongings throughout the room (not just on my side). What do I need to do?

All items need to be moved onto the resident’s side of the room before they depart for the fall semester so that the unoccupied half of the room can be prepared for a new resident entering spring 2021. Spring arrivals from some programs may arrive as early as January 4, 2021. After the spring semester is underway, another single buy-out option may be offered; keep an eye out for that opportunity.

When can I return to Residential Life in January?

Residence hall students who do not submit a winter break stay request (available on Monday, November 30th at noon) will be able to return as early as Friday, January 15th at 8:00 a.m. Residence hall residents who stay for break will pay the daily rate for the nights they sign up to stay. Residential Life apartment residents have access to their apartment throughout the winter break.

Will there be testing expectations for students returning from fall break?

There will not be testing expectations for residents upon return from fall break. Residents are expected to follow safety protocols (wear masks, social distance, wash hands, etc.) during the break whether they are on-campus, off-campus or elsewhere.

Will there be testing or quarantining expectations for students returning or arriving to Residential Life in January?

Students who traveled internationally during semester break will be required to quarantine for 14 days from their return to Kansas City. Newly arriving international students will complete that quarantine in designated residence hall spaces. All residents who are not quarantined with Residential Life will be required to provide negative test results. Additional details about this expectation will be provided to residents closer to return. On-campus testing options are being explored, but details are not yet available.

Who should I contact if I have additional questions?

Residents can contact Residential Life by phone (816-235-8840) or email (housing@umkc.edu) with any additional questions.

Housing Break Stay Requests

Because we care about you, your families and friends, we are offering greater flexibility than in the past for residents to stay through breaks (fall, winter and spring) this year. We know that while you may want to visit your loved ones you also may be concerned about spending time with those who are higher risk if exposed to the coronavirus, or you may be concerned for yourself being exposed through interaction with others if you choose to travel away from campus.

For safety and security purposes in anticipation of a larger number of students staying through the break, we are asking apartment residents to also submit a stay request.

Break dates:

  • Fall Break – Noon, Saturday, November 21 – 8 a.m., Sunday, November 29
    • Stay request available Noon, Friday, October 30 – Noon, Thursday, November 12
  • Winter Break – Noon, Friday, December 18 – 8 a.m., Friday, January 15
    • Stay request available Noon, Monday, November 30 – Noon, Thursday, December 10
  • Spring Break – Noon, Saturday, March 27 – 8 a.m., Sunday, April 4
    • Stay request available Noon, Monday, March 1 – Noon, Thursday, March 18

Important information about staying in your residence hall during the breaks:

  • In order to stay, you will need to complete a stay request through RooRez > Forms indicating the days you will be staying. Student IDs will only be active the days you indicate you will be staying.
  • Safety measure expectations will remain in place during breaks; masks must still be worn except when you are in your room by yourself or with your roommate. Guests from outside the building will not be permitted.
  • You will not be charged an additional amount for fall and spring breaks.
  • For winter break, you will be charged the nightly rate for your room-type ($30.74 to $39.76 per night which will be $829.98 to $1073.52 if you sign-up for the entire break). This charge will be assessed to your University account; no refunds will be made if plans change after the break stay request has been submitted.
  • Current dining plans don’t include meals over break; however Dining Services has designed a fall break plan that you can purchase when you complete your stay request. In order for this plan to be offered, at least 50 students must select this option; if the minimum is not met, those who signed up will be notified. Winter break and spring break plan details will be released at a later time.
  • Desk hours will be limited and posted along with emergency contact numbers shortly before break.
  • For residents staying during break, mail and package deliveries will continue, however package pick-up will be limited to desk hours.
  • Student and professional staff will be on-call and available in case of emergencies.

If you do choose to leave UMKC for the breaks, for the safety of our community we are expecting residents to continue to observe safety measures (mask wearing, social distancing, limit size of gatherings, hand washing, etc.) to reduce your risk of exposure and bringing COVID back to your residence hall community when you return. Individuals that travel outside of the United States during a break will be required to quarantine for two weeks upon their return to the United States.

Fall Break Meal Plan

  • Cost of Plan: $162.00 for the week of Fall Break.
    • Includes 8 in-hall meals and 10 carry-out/pick-up meals.
  • Menu:
    • Modified menu will include entrees, hot or cold sandwich, hot vegetable and starch, side salad, dessert, and beverages
    • Vegan/vegetarian option will be available daily on the entree line. The Simple Servings station will not be open.
    • Dining will need to know allergies or other restrictions in advance, so please ensure that this information is conveyed through your break stay request form.
  • Service Schedule:
    • Brunch period from 11:30 am – 1 pm and Dinner period from 5 pm – 6:30 pm.
    • Fri., 11/20: Pick up meals for Sat. and Sun., 11/21 and 11/22.
    • Mon. through Wed., 11/23-11/25: Brunch and dinner in the Dining Center.
    • Wed. 11/25: Pick up meals for Thursday, 11/26.
    • Fri., 11/27: Brunch and dinner in the Dining Center.
    • Fri., 11/27: Pick up meals for Sat. and Sun., 11/28 and 11/29.
  • Important Details:
    • Meals are only valid in the dining hall and cannot be used with the Bite app.
    • The plan will start on 11/20 and end on 11/29 at 7pm.
    • Unused meals do not carry-over after 11/29.
    • If a student uses all 18 meals before the end of the break, any subsequent meals will be permitted, but will result in meals being deducted from the student’s standard plan.

Spring-Only 2021 Contract available as of Oct. 1st

The Spring-Only 2021 Housing Contract will be available Thursday, October 1st at 12:00PM CST. If you are interested in submitting a housing contract for the Spring 2021 semester, then you can do so through the RooRez portal.

To log in, you’ll use your UMKC SSO and password.

Important things to consider about your plans for Spring Semester prior to completing a contract:

  • This is a legally binding contract for housing and dining; with limited exceptions you are obligated to pay in full for the term of the contract
  • Cancellation is only allowed for specific reasons outlined in the contract and those reasons do not include if you choose to live elsewhere
  • If you are approved to cancel your contract, a minimum cancellation fee of $200 will be assessed
  • We will do our best to honor your assignment preference, but not receiving your preferred assignment doesn’t allow cancellation of the contract or waiver of the associated costs
  • Students are required to be enrolled full-time (12 or more credit hours for undergraduates, 9 or more credit hours for graduate and professional students) in order to be eligible for Residential Life housing
  • Assignment priority is based on contract submission dates and time
  • There is currently sufficient space available, so taking time to carefully consider your desire to live in Residential Life for the spring semester is advised

COVID Testing Option through Truman Medical Center

COVID Testing

As we get close to move-in week, we have heard from some students and their families that they are having difficulty finding a place to get a COVID test or one that will provide test results quickly enough. We have a solution: an opportunity to get testing through a collaboration with our partner, Truman Medical Centers. Test results are currently coming back within 48 hours.

This opportunity is limited to Residential Life students only, starting August 17 and ending August 21. If a student needs a test, they need to access and complete the form linked in the RooRez portal under “Submit Move-In Documentation” > “COVID Test Results” and submit it to studenthealth@umkc.edu along with their preferred date of test. The form must be submitted 36 hours before the testing date requested. Testing locations for residential hall students are available at the following two locations between 9:30 a.m. and 1:30 pm. Additional times may be available until 4:30 p.m.

  • Truman Medical Center-Health Sciences Campus (Hospital Hill)

2301 Charlotte St., Kansas City, MO 64108

Drive-thru/walk-up testing in the Medical Pavilion Parking Lot (enter off of Charlotte Street)

 

  • Truman Medical Center-Lakewood

7900 Lee’s Summit Road, Kansas City, MO 64139

Drive-thru/walk-up testing available in Lot A

Results for Students who test at Truman Medical Centers Locations:

Students will be able to access their results as soon as they are processed through Truman’s patient portal (within 48 hours in most cases) and will also receive a call from a Truman staff member. At that time, students should submit a negative result in the RooRez Portal for approval to move into Residential Life.

Students who need transportation from the Volker Campus to Truman Medical Centers-Health Sciences Campus can take the free Campus Shuttle; here’s the schedule (PDF). If students cannot get to the Health Sciences Campus, they can submit their form to the Student Health and Wellness Center to get their test taken there and it will be sent to Truman for processing.

Students will not be charged at the testing site. Instead a charge of $85 will be added to their student account. Students are eligible to apply for financial assistance up to $85 through the Student Emergency Fund at UMKC to cover the cost of the test at Truman or other locations. The form to apply for the emergency fund can also be accessed through the RooRez portal under “Submit Move-In Documentation” > “COVID Test Results.”

Thank you once again for taking this important step in making our campus safe!

Fall 2020 Move-In Information & Updates

We hope you’ve had a pleasant summer and are looking forward to a great academic year! We are excited to see you in August and, in preparation, have been diligently working to craft a move-in process that is safe, efficient and as stress-free as possible. Please read below about additional details, as we kindly request five action items from you.

 

  1. Obtain and submit a negative COVID-19 test before moving in
  • The test must have been performed in your local community no more than seven days before move in. Please go to your local medical provider or check out this Kansas City area testing sites.
  • The test result should be submitted through our RooRez portal. Use the Student Login, then under “Submit Move-in Documentation” select COVID Test Results from the pull-down menu. As a back-up, bring a paper copy to prevent any move-in delays.
  • Students who are unwilling to submit a COVID-19 test result will not be able to live in Residential Life housing.
  • Students whose test results are taking longer than seven days will be credited for the days they cannot live in Residential Life housing.
  • Students who cannot afford testing fees can contact housing@umkc.edu.
  • Once the test has been performed, and until they arrive on campus, Residential Life students should refrain from participating in any activities that put them at risk of contracting the virus.
  • Note: international students arriving from outside the U.S. will have additional testing requirements. Details will be communicated to you soon.

 

  1. Set an Appointment to Move-In

For those who did not use express move-in:

  • To maintain a limited number of people in a building at a time, you must set up an appointment through RooRez.
  • Use the Student Login, then under “Book an Appointment” you’ll be able to select an appointment time. Appointments must be made at least 24 hours ahead of your desired arrival time. Appointments will be contingent upon availability.
  • Appointments will be available from 8 a.m. to 8 p.m. Monday, August 17, through Saturday, August 22. Each appointment will be 90 minutes long. During this time, you will pull into the designated unloading zone, receive your keys and move items into your room.
  • One cart will be made available for your usage during your appointment – feel free to bring additional dollies or hand trucks.
  • If you need to reschedule or cancel your appointment up to 24 hours before your appointment, return to the RooRez portal and change your appointment. New appointments will be contingent upon availability.

For those who did use express move-in:

  • Great news! There’s no need to set an appointment for move-in! You may arrive as early as 8 a.m. Monday, August 17.
  • Simply park your vehicle in the Cherry Street parking structure, and head to your building’s front desk. There, you’ll receive your keys. You can then head to your room!
  • Please do not move your vehicle into the designated unloading zones – these will be reserved for individuals who did not use the express move-in and are moving in all of their personal belongings.
  • For those who have used express move-in, carts will not be available for use until after 8 p.m., so please consider bringing a dolly for any larger items.

 

  1. Establish a COVID-19 Contingency Plan
  • If a resident, in consultation with medical professionals, needs to isolate or quarantine after arriving on campus, they are expected to do so in a location outside of Residential Life housing. Residents must complete a form prior to move-in, outlining their contingency plan in the event they need alternative housing. If you need help to resolve, contact housing@umkc.edu.
  • Information and instructions for completing the contingency plan are available here. This must be completed by 4 p.m. on August 10th.

 

  1. Keep Your Safety and the Safety of Others in Mind
  • While moving in, please allow for six feet of distance between you and individuals who are not part of your move-in party. This includes other students/families, as well as Residential Life staff.
  • Face coverings or masks are required in all spaces except a student’s own room. This also applies to the student’s move-in helpers. Be aware that the UMKC policy complies with the Kansas City, Mo., mask requirements. All students, faculty, staff and guests must wear masks in indoor spaces, which would include all classrooms, labs, libraries, the Student Union and other spaces.
  • We ask that no more than two people, in addition to the student, assist with the move-in process.
  • Elevator occupancy will be limited to one student and their move-in party at a time, so please be patient.
  • We highly encourage you to talk to your roommates and/or suitemates about staggering your arrival times to maintain distancing during the move-in process.

 

  1. Plan for Alternate Dining if Arriving Before Wednesday, August 19
  • Fall meal plans will begin on Wednesday, August 19. If you wish to arrive to campus earlier than Wednesday, please note UMKC Dining Services will not be available and students will be responsible for their own meals.

 

We thank you for your patience as we navigate this uncharted territory. We hope you find this process beneficial and that it helps ease the stress of starting a new academic year in August. Take care, and safe travels!

 

COVID Contingency Plan

Resident COVID-19 Plan

In order to minimize the possibility of a student contracting COVID-19 the University of Missouri-Kansas City and Residential Life are implementing procedures and policies for residents and staff. In preparation for the rare occurrence that a student may need to follow the CDC’s quarantine or isolation protocols students are being asked to complete this contingency plan. Students are encouraged to discuss this plan with family or friends while they are developing it. Students who can travel to a friend or family member’s home safely are strongly encouraged to do so for their comfort, convenience and individualized support while in quarantine or isolation.

There are a limited number of spaces that have been set aside within Residential Life for potential relocation due to quarantine or isolation needs. These spaces are intended for those who don’t have alternative accommodation options. For those residents utilizing these spaces, family, friends or other guests will not be permitted to enter the residence hall to assist the student in quarantine or isolation. Students will be able to order food from Sodexo (campus food service) via their app and that food will be delivered to the residence hall at pre-determined times.

Prior to arrival for Fall 2020, all residents need to consider their options and solidify their quarantine and isolation plans. Items to consider and questions that will need to be addressed in the required contingency plan form can be found below:

  • What is the location that you could quarantine or isolate?
    • Resident’s contact telephone number
    • Contact person at this location
  • Contact’s telephone number at this location
  • How would you travel to this location
  • What safety precautions would you implement for your travels? For yourself? For those you cross paths with during your travels?

When you are ready, the online form can be accessed by logging into RooRez with your UMKC SSO and password, then navigating to “Submit Move-In Documentation” and selecting “COVID Contingency Plan” from the dropdown menu.

Additional items not required in your contingency plan, but that we highly recommended you think about in advance:

  • What arrangements need to be made in order to continue health care? Should you have your primary care physician provide records to a provider in your quarantine/isolation location?
  • What arrangements need to be made in order to continue academic work? This may include contacting instructors, insuring your quarantine/isolation location has reliable internet access, and taking academic materials to quarantine/isolation location.

Students will not be required to take all of their personal belongings from their room. Students will need to advise a Residence Life Coordinator of their departure and return.

We look forward to having you as part of our community this year and know that we can help keep our community healthy by following healthy and safety campus processes.

Residential Life Express Move-In

In order to expedite the move-in process and to reduce risk to our students and staff through increased social distancing, UMKC Residential Life is offering an express move-in option. Appointments start as early as Saturday, July 18th. For more information, please refer to the official express move-in document here.

Online Wait Lists

Waitlists are available for the following:

  • Individuals who have an assignment, but would like to change their room type or building (i.e. current residents)

Waitlists Overview

  • If waitlisted residents are not ultimately assigned to their preferred room type, then this does not relieve the residents from their contractual obligation. Waitlists are solely a reflection of preferences.
  • Based on eligibility reports, students who are contracted will be able to add themselves to applicable waiting lists through the MyHousing Self-Service portal.
  • If students are not eligible for a specific building or waiting list type, then they will be unable to view or select the waitlist for which they are ineligible.
  • Residents are not eligible for waitlists that correspond to their current room hall & type (Ex.: if you are already assigned to a Hospital Hill Apartments Double, then you will not be able to join the waitlist for a Hospital Hill Apartments Double).
  • If you cannot add yourself a specific waitlist and think that you should be able to access the waitlist, then please contact Residential Life at housing@umkc.edu or 816-235-8840.
  • Students are able select more than one waitlist.
  • Any waitlist to which a student has been added may be viewed through MyHousing Self-Service.
  • Students are able to remove themselves from any waitlist.
  • You will maintain your current room assignment unless your preferred hall/room-type becomes available. You do not relinquish your room upon opting into a waiting list.
  • Waitlist priority is determined by the 2020-2021 Academic Year Contract submission date. Waitlist positions will recalculate as residents add themselves. However, those who add themselves to a waitlist after July 8th at 12:00PM will be placed at the bottom of the waitlist.

For Students without an Assignment

  • Students will be automatically assigned after submitting their housing contract. We assign rooms based on contract preferences and priority is based on the contract submission date. Please note that the contract is for a space, not a specific hall or room-type, and being assigned to a room-type other than preferred does not relieve a student of their contractual obligations. Waitlists are not available to those without a housing assignment.
  • Once assigned, students will then have the opportunity to join a waitlist if so desired.

Prior to Move-In

  • When a room becomes available, we will automatically reassign the resident with the highest priority number and an email with the new assignment information will be sent to the student’s UMKC email address. Since assignments will be automatically updated prior to move-in, please ensure that you are committed to the new hall or room-type prior to adding your name to a waitlist. If you change your mind after adding yourself to a particular waiting list, then please make sure to remove your name prior to your assignment potentially being updated.
  • Waitlists will be available until Wednesday, July 8th at 12:00PM. Residents can add themselves after the specified date, but will be added to the bottom of the waitlist, regardless of contract submission date.

After Move-In

  • When a room becomes available, we will call the student with the highest priority number and give them 24 hours to accept the new room assignment. An email offer will also be sent with the same information.
  • If the student does not respond, then we will move on to the student with the next highest priority, and the non-responsive student will maintain their position on the waitlist.
  • If the student declines the change, then he/she will be removed from that waitlist and the room assignment will remain as is.
  • If the student accepts the room change, then the assignment will be updated and the resident will be removed from the corresponding waiting list.
  • Waitlists will be available until Wednesday, July 8th at 12:00PM. Residents can add themselves after the specified date, but will be added to the bottom of the waitlist, regardless of contract submission date.

Residents with Roommate Requests

  • Waitlists are resident-specific and apply only to individual room availability. If you have specific roommate requests, then we encourage that you utilize Room Swap Week (during the 3rd week of classes). If you do opt to join a waitlist with a roommate, then please ensure that all preferred roommates also join the same waitlist and that all roommate requests and pertinent assignment information is included in the waiting list notes.

Waitlists for currently assigned residents:

  • Hospital Hill Apartments (HHA) Single
  • Hospital Hill Apartments (HHA) Double
  • Hospital Hill Apartments (HHA) Quad
  • Johnson Hall Single Shared Bath
  • Johnson Hall 4-Person Suite/Double
  • Oak St Hall Single Private Bath
  • Oak St Hall Single Shared Bath
  • Oak St Hall Single Shared with Common Space
  • Oak St Hall Triple with Common Space (Single)
  • Oak St Hall Triple with Common Space (Double)
  • Oak St Hall 4-Person Suite/Double
  • UMKC Homes Rockhill 2-Bedroom