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Zoom Best Practices


Many in the UM System have experienced a rapid transition to use Zoom for audio and videoconferencing for classes, meetings and general communication. Many articles have been written about “Zoombombing” and other issues new users are experiencing with Zoom.  Below is a list of Zoom best practices and tips.

  • Zoom recently released a guide to Securing Your Classroom. There, you can learn how to lock your virtual classroom, control screen sharing, enable a waiting room, lock down chat sessions, remove participants and explore security options when scheduling a class. You can also visit Zoom’s post on preventing session crashers.
  • All UM System students, faculty and staff should immediately create an authenticated Zoom account to use Zoom if you have not already done so. Visit UMKC Instructional Design and Technology Zoom Support. Once you have authenticated your account, you should log in before joining meetings.
  • Security tips
    • Use a password to secure meetings. Click here for detailed information.
    • Don’t use your personal meeting room for recurring meetings. Use the schedule function and generate a new ID for meetings instead of using your personal meeting ID.
    • If you want to only allow users from UMKC and the UM System, use authenticated domains as an additional tool for restricting access.
    • Screen share default settings in Zoom allow only meeting hosts to share their screen until they click in account settings to allow participants to share if necessary. Learn more about enabling screen share.
    • The use of waiting rooms will keep external users from automatically joining. If you keep the setting enabled, participants can’t join until the host clicks to allow. Meeting hosts can choose to turn off waiting rooms at the time of meeting set up. Read more about managing waiting rooms.
  • Meeting tips

For additional Zoom help, contact UMKC Instructional Design and Technology at, or (816) 235-6700.

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