Students and employees may select one Support Person of their choice to accompany them to any meetings related to reports or complaints of discrimination, harassment, or sexual misconduct. This applies to initial meetings with our team as well as any interviews and subsequent meetings.  Additionally, in the Equity Resolution Process, Support Persons may be present during the hearing if one occurs. In hearings under Title IX, Support Persons may only be present at a hearing when they are also serving as an Advisor.

What purpose does a Support Person serve?
It is common for people to feel distressed, anxious, or apprehensive during meetings related to a complaint, and many find a Support Person comforting and encouraging.  Your Support Person may provide emotional support to you during meetings and consult with you quietly or in writing, and talk with you privately during any breaks.  Your Support Person may also ask us any questions they may have about the investigation and resolution process.

In their role as your Support Person, the individual you choose should:

• Provide emotional support and reassurance for you
• Observe the meetings, assist with clarifying the process, and take notes
• Quietly prompt or advise you, including requesting a break if needed
• Understand and maintain the privacy of the parties and witnesses as much as possible

What are the limitations of a Support Person?
Your Support Person cannot make a presentation on your behalf or otherwise represent you during any meetings. They also cannot speak for you or answer questions posed to you by our team, and they should not obstruct or distract from the meeting or proceeding in any way. 

Who can serve as a Support Person?
You may choose any person to act as your Support Person, including a parent or other family member, a friend, a trusted colleague, an advocate, or an attorney.  Because your Support Person serves to assist you through the process, you can choose to change your Support Person at any time, or choose to proceed without a Support Person.

When an individual serves as your Support Person, they should know:

• All formal Notices will be directed to the party’s UMKC email address (or postal mailing address, if the party so chooses), although the Support Person may be copied if a Release of Information is submitted by the party (see below)
• It is your responsibility to ensure your Support Person is included on or aware of any communication between you and our team
• At any time, a party may choose to communicate with our team without including their Support Person, and it is not the responsibility of our team to ensure the party intended to do so or to alert the Support Person to the communication

To allow us to share information with your Support Person, please submit a Release of Information.  University policy does not allow a release of student or employee records over the phone.

Students Can Request a Trained Support Person
UMKC will provide to student Complainants and Respondents, without fee or charge, a trained Support Person of the University’s choice to provide assistance related to making a report, filing a formal complaint, or participating in an investigation or resolution process. You should contact the Title IX Coordinator/Equity Officer as soon as you determine that you would like the University to provide a Support Person. These Support Persons cannot be called upon as witnesses to provide testimony about information learned while acting as a Support Person.

What happens if my Support Person does not follow the Rules of Decorum?
Support Persons who do not follow the Rules of Decorum will be warned or dismissed from any meetings at the discretion of any member of our team.