The Association for Recorded Sound Collections Seeks New Members

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Why should you join The Association for Recorded Sound Collections? Subscribe to the ARSC recorded sound discussion list and get your questions answered or check out the ARSC YouTube page for more insights into the organization’s benefits.

While brushing up on editing skills and best practice for video preservation, I had the opportunity to complete a video project for The Association for Recorded Sound Collections (ARSC) in conjunction with their 2015 membership recruitment drive.

The videos, now on the ARSC Youtube page, feature ARSC members delivering personal testimonials, encouraging interested parties to join up with the organization. Being an ARSC member myself, I was able to utilize my connections to gain professional experience and enhance my resume.

Joining a professional organization, such as ARSC, can be critical for graduate students and professionals alike. Here is a glimpse into their mission:

The Association for Recorded Sound Collections, Inc. is a nonprofit organization dedicated to the preservation and study of sound recordings – in all genres of music and speech, in all formats, and from all periods.

Founded in 1966, ARSC is unique in bringing together private individuals and institutional professionals. Archivists, librarians, and curators representing many of the world’s leading audiovisual repositories participate in ARSC alongside collectors, dealers, researchers, historians, discographers, musicians, engineers, producers, reviewers, and broadcasters.

Supplementary education for audio-visual specialists and students is key to professional development as well as networking with individuals in one’s field of choice. For instance, The Association of Moving Image Archivists (AMIA) may be a good fit for film and video specialists whereas The Society of American Archivists (SAA) would benefit archivists of all kinds.

ARSC, however, is geared toward audiophiles, record collectors, and individuals who work with audio materials. ARSC members receive the ARSC Journal and Newsletter, discounted registration fees for the annual conference, as well as access to past conference recordings via the homepage.Topics from the 2014 conference ranged from southern folk music, to new open source preservation tools, to metadata, metadata, metadata.

Here’s a pitch from LaBudde Special Collections’ Metadata Librarian and Chair of the ARSC Membership Recruitment Task Force, Sandy Rodriguez:

arscjoin_now_redlabel

Sound Archives Expand Services to Video Preservation

alaadeenSeveral months ago, the Marr Sound Archives purchased a shiny new Mac Pro with intentions of preserving the numerous video tapes held in some of our most noteworthy collections. With the assistance of Adobe Production Suite, a Black Magic Studio Pro, and a Panasonic AG-DS850p Video Cassette Recorder, we plan to digitize our degrading VHS and S-VHS collections. Upcoming video preservation and digitization projects include video footage from the Ahmad Alaadeen, Jay McShann, and Ruth Rhoden collections, among others.

Before we proceed, however, there are a number of factors to consider in the realm of video digitization standards as we document our procedures. Some colorfully hypothetical questions arise as a result.

“Frame rates, aspect ratios, bit depth, metadata… Video capture is so much more complicated than audio. Where do I start?”
“What’s the difference between a multimedia container and a codec? I thought they were the same thing!”
“How much digital storage should I procure for my digital video collection? Will it fit on this flash drive?”
“What makes my files lossless? Of course they are! I can see them right here on my desktop!”
“What makes something born-digital? If I was born in the 1960s, does that make me pre-digital?

Of course, the majority of these ridiculous questions may be answered with some simple independent research or even a shallow Google search. Doing so would reveal that best practice for video preservation depends on the quality of the source and the digital needs of the archive.

Marr Sound Archives has begin preserving VHS and SVHS cassettes from the Ahmad Alaadeen Collection.

Marr Sound Archives has begun preserving VHS and SVHS cassettes from the Ahmad Alaadeen Collection.

For example, the uncompressed, non-proprietary audio file format, Broadcast Wave Format (BWF) has become the standard for audio preservation. Video formats, on the other hand, provide evidence of standardizations that are constantly in flux. For instance, while many digital repositories may stick with a Quicktime file format (MOV) for its consumer accessibility in video, others may utilize the Material eXchange Format (MXF) for high definition film preservation. Depending on cost, storage availability, and the quality of analog source tapes, repositories must decide what best fits their needs.
 

Our video collection, for example, consists mostly of NTSC source tapes recorded from television or personal camcorder. Standard definition, interlaced Quicktime files with 24 bit, 48 kHz WAV audio will suffice as perfectly acceptable digital preservation copies.

Last week, The Federal Agencies Digitization Guidelines Initiative (FADGI) released a study comparing target formats for reformatting videotapes to digital files. In the study, FADGI’s Audio Visual Working Group considered what formats would produce an authentic and complete copy of the source, which formats maximized picture and sound reproduction, and which formats best supported research and access. They consider it a living document as new preservation technologies will continue to emerge.

“NAN WAS A SOLID GAS”…….. David Basse

nan hill2David Basse is one of Kansas City’s best-known contemporary jazz artists. During his tenure broadcasting at Kansas Public Radio in Lawrence, he met Nan Hill, a devout listener and dynamo with unfettered knowledge of the Blues and Jazz Scene. She would come to write the radio host often. She composed her letters as she listened to Basse’s show on the radio and critique his programs as she felt she needed to. This Jazz Aficionada took her job as Mr. Basse’s appointed co-pilot quite seriously. Never could this radio host have imagined, while spreading inspiration with the power of music throughout the airwaves, that he in turn would be galvanized by the passion of this dear soul reaching back to him. Following is a moving tribute by David honoring Nan after her passing.

1 June 2012
Nan Hill
I programmed a jazz tribute to Nan Hill on Kansas Public Radio last night. The evening sounded a lot like other jazz programming on KPR, yet she would have known the difference: Thelonious Monk, John Coltrane, Kurt Elling, Ahmad Alaadeen… music that Nan might have labeled “Nothing but class, and three solid hours of it – a symphony,” she used to say in her weekly handwritten letters to me at the station. I have every one of Nan’s letters saved meticulously – in the order she sent them. Most have been archived in my section of the LaBudde Special Collections at the University of Missouri, Kansas City. Nan knew her jazz. She loved to listen to the radio while lying down, in order to REALLY LISTEN. Living in Lawrence, Kansas, her favorite shows were hosted by Bob McWilliams, Bob Parlocha, and me. Nan was a lifelong listener of jazz radio, and over the years, she named her all-time favorite hosts to me in her extensive letters. She listened to programming on KPR, sleeping and awake – something that I began doing as a teenager, to get jazz by osmosis, get it into my soul. Nan was the only other person I have ever met who could relate to that: listening to jazz while sleeping. We discovered many such similarities over the past few years.

Nan Hill was my co-pilot. I called her that on air when I needed to let her know that the next song, or preceding song, was played in answer to a request or comment that she had made in her weekly letter. That’s just how Nan and I rolled. If I took a new turn, and played some blues, she responded. If I played two ballads in a row – Dexter Gordon, or whatever, she knew, and she knew that I had programmed that with her in mind. Often times after programming a show, in the comfort of the air studio, I would have the time to savor Nan’s weekly letter, and would be surprised to read that she had requested the very same songs that I had programmed. We were completely in tune. If you are a close friend of Nan’s, or a family member, I may even know when you called her on a Saturday afternoon. Nan always gave me a complete rundown of what I had played and when, until someone who “wasn’t hip to jazz” happened to call and take her away from her “work,” which was listening to and commenting on my show. There was no messing around going on in this relationship. It was a jazz union. I tried, back in 2004, to get her to email me so I could respond in real time, but, Nan wrote letters, on yellow legal paper, stuffed into number 10 envelopes. The letters were “old school,” like the music she loved. I responded with a few letters a year to attempt to balance out the volumes that she put out in my honor. If she felt bad, which she often did, she would send a simple card with Billie Holiday or Charlie Parker on it, and a short note: “Stay hip,” or “Great show, you
are the hippest” ~Nan.

I miss Nan Hill more than anyone will know. She was my co-pilot; she was Ms. C.P. – in David-Bassereference to the John Coltrane composition Mr. P.C. The song was written for Paul Chambers, Trane’s long-time bassist, and I realized last night how much Chambers is the star of that piece, driving everyone in the band to perform fabulous solos without being featured himself. That’s a jazz thing. That is exactly what Nan did each week with her solid devotion to me and my colleagues: she pushed the music along, influencing us without getting in the way. Nan fell by the station for a visit once when her granddaughter was in town from California. Nan was dressed like Norma Desmond, with black sunglasses and a brocade wrap around her head. I know she was training her granddaughter to listen to jazz by insisting on the outing. The two of them sat quietly in the studio and watched me program the entire afternoon. From then on, the weekly letters not only included stories from Nan’s active memory and tales of her daily activities, Nan also kept me apprised of the goings on of her beloved granddaughter. It was the hippest. After several years of letters, I decided to call her. I invited her to attend a few jazz shows, the very special ones I offered to drive to Lawrence to pick her up and return her when she was too tired to hang. Once, she actually took me up on the offer, for a holiday jazz event that KPR sponsored at Liberty Hall. Nan reserved a room across the street at the Eldridge Hotel to be close to a bed if she needed to lie down. We talked and wrote back and forth several times while making plans. When the big day came, a serious blizzard hit Lawrence right at the end of my 4pm shift. Nan couldn’t make the scene. She had to hear the gig on the radio, listening and commenting on every nuance of the party – both times it aired!

Nan Hill heard Monk live in a nightclub. She went to shows back in the day at Baker’s Keyboard Lounge in Detroit. She heard Trane, Duke, and Cab Calloway in movie theaters. Her knowledge of jazz was immense, her commentary on my programming, uncanny. When she first started writing me, I asked her in a letter to be totally honest, to tell me when the show was sub-par, or when I was off my game. She took the “job” very seriously; she listened intently. I played Lou Donaldson’s “Whiskey Drinkin’ Woman” in her honor to make her laugh, which brought on stories from the old days of drinking with her friends, of being in Detroit and attending jazz shows with her mother. Detroit is where Donaldson hails from, and Nan wrote of going out night clubbing when the greats of jazz actually went from town to town, club to club, playing their music.

Nan was a solid gas. Nan was no square. Nan was hip and sharp until the day she left the planet. She hurt. She was in constant pain, but she did her job each week as if her life depended on it. She was a teacher and an incredible help to me, teaching me the ways of jazz, same as Alaadeen, Bobby Watson, Mike Melvoin, Phil Woods, and others have done. You see, jazz is passed on by mentoring. It can be a word, a nod, a slight mention that changes it all, just the way one note changes a composition. Nan will live on through the letters she wrote me and my colleagues. Nan and I will continue to produce jazz programming for many years to come. I have garnered her sensibilities and captured them for future use on my shows. I may no longer exclaim weekly, “This is for Ms. C.P., my constant companion,” or if I do, you and I may remember how I feel about Nan Hill.

The David Basse Collection is located in the LaBudde Special Collections, Miller Nichols Library, UMKC. Thanks to Mr. Basse’s love and diligence those many years, Nan Hill is with us still. To read her letters is to feel her soul. Her personality was infectious and it radiates in her every word.

Teresa Wilson Gipson – Libraries Information Specialist II, LaBudde Special Collections

Midwest Archives Conference: “Don’t Knock The Rock”

midwest-archives-300x134The Spring 2014 Midwest Archives Conference (MAC) was held at Westin Crown Center in Kansas City April 24th through the 26th. Several hundred archivists and MAC members crowded the hotel’s numerous conference rooms to witness presentations and debates on various archival standards ranging from use of metadata and social media to providing access to students, researchers, and educational institutions. Among the topics most relevant to sound archives was one of the final conference sessions entitled “Don’t Knock The Rock: Making Popular Music Collections a Part of Your Archives.”

Before introducing the panel of speakers, session moderator Scott Schwartz, Director of the Sousa Archives and Center for American Music at the University of Illinois Urbana-Champaign, proceeded to lay out the complications of archiving unique rock and roll collections and acquiring such objects from local music scenes and collectors.

NEOPMA

The Northeast Ohio Popular Music Archives is stationed at the Library and Archives of the Rock and Roll Hall of Fame and Museum. NEOPMA actively develops its collections relating to local and regional popular music acts such as The Dead Boys, Pere Ubu, and Devo (pictured above). They also hold notable collections relating to radio personality Alan Freed and labels such as Sire Records.

“It is true that many types of primary sources documenting such music scenes are ephemeral and frequently hidden,” Schwartz said. “Add to this conundrum, the fact that communities sustaining these music scenes can appear to be insular to outsiders because the musicians, the producers, the venue operators, and fans sometimes hoard their personal music artifacts and, at times, are reluctant to share them for a variety of reasons.”

Following these opening statements, five archivists from four different institutions reiterated this sentiment, identified roadblocks, and how they overcame them. Specific topics included identification of record vendors in local music scenes, the Dayton (OH) Funk Archives, the Northeast Ohio Popular Music Archives (NEOPMA), and the Louisville Underground Music Archive (LUMA).

The underlying message for this session was strong advocacy for and partnership with the local music communities that the archives will serve. Archives specializing in local rock music scenes must reach out to local record vendors, radio stations, collectors, and musicians in order to successfully document the historical narrative as assembled by the music community at large. This includes training potential donors to document their collections, with the intention of eventually gifting ephemera to local archives, as well as keeping up with the active musicians and venues to document music scenes currently in progress.

LUMA

The Louisville Underground Music Archive (LUMA) documents the history and culture of the Louisville rock music scene from the 1970s to the present, with a focus on the 1980s and 1990s which brags such noteworthy acts as Will Oldham, Slint, and Rachel’s.

At the Marr Sound Archives, we encounter similar complications in our pursuit of rock and roll records and ephemera. When compact discs took the place of vinyl records as the medium by which music was bought and sold in the 1980s and 90s, the vinyl market dwindled into niche genres, markets, and labels and are, therefore, much harder to come by via our donations only collection policy.

Add to that, the fact that niche genres are still very much in the collector’s market and one would be hard-pressed to obtain a first pressing of an original Touch and Go Label Necros 7” without suffering the salivating, jealous sneers of collectors who would happily pay a pretty penny to adopt such a rare piece of history into their own stacks. If these items are not sitting in a record store bin at collectors’ prices, they are sitting on the shelves of the collectors themselves. This is not an outrageous fact, just a true one.

Many private collectors are already doing their part to document the 1980s and 1990s punk scenes in the Kansas City and Lawrence areas. Documentarian Brad Norman has been compiling fliers, live concert footage, and oral histories to preserve the legacy of Lawrence, KS punk and hardcore venue The Outhouse (1985-1997) for a feature-length documentary. Filmmaker Patrick Sumner has also compiled an impressive number of photos, fliers, and other ephemera from the Kansas, Missouri region with his Bent Edge KC Punk website.

In addition to that, Missouri Valley Special Collections and the State Historical Society of Missouri contain various fanzine and print collections covering subcultures and underground music scenes. While there is no single repository containing these priceless artifacts, resources are strewn throughout the Midwest and are available to researchers.

The Marr Sound Archives and LaBudde Special Collections have acquired an abundance of Kansas City musical history, although the last three decades of rock and roll music remains relatively scarce as archival materials. This does not mean we do not hold a vast supply of audio and paper items from the last 25 to 35 years of local and international rock and roll acts. Marr and LaBudde serve as repositories for the following collections containing rock and roll records, ephemera, and, oftentimes, personal items of the donors:

Evie Quarles and Her Muse

KIC ImageAfter 35 years of designing greeting cards, Evie Quarles finally decided to pursue her innate yearning to become a professional photographer. In the Fall of 1997 her son Josh persuaded her to put down her paintbrush, pick up a camera and enroll in a photography class at Penn Valley Community College. What Evie would choose to photograph was not to be of the usual common nature, but rather a phenomenon ingrained into her spirit at a very early age, referred to as the Blues. Growing up in West Tennessee, she would accompany her father to joints to service Juke Boxes on weekends or in the summertime. It was in the black joints she would discover her call to the Blues. In her words, “the call would come as a whisper”, because “race’ music was not played on the radio in those days. Parents did not want their teenagers to be influenced by the Devil’s music.

A few months into her photography class she was wandering around 39th and Main iMillage Gilbertn Kansas City, looking for visual material for her final exam. She heard music coming from the open door of the Grand Emporium, a local Juke Joint. She wandered in and quickly became immersed in the music of Millage Gilbert’s Blues. When the band took a break she introduced herself to Millage and asked if she could photograph his next set. He approved her request,, and so here her new journey began.  Quarles soon contacted the proprietor Roger Naber to obtain permission to photograph local & national acts, to which he agreed. For the next seven years the Grand Emporium would become her “Muse”. GE

In May of 2013, Ms. Quarles bestowed upon the LaBudde Special Collections a generous selection of photographs from her vast collection. The black & white images create a compelling depiction of Quarles’ love and passion for the epic American art form known as the Blues.

Teresa Wilson Gipson

L. Perry Cookingham Collection: A Salute to Our Veterans of the Armed Forces

0554Known as Armistice Day or Veteran’s Day, November 11th  signifies the demise of World War I when Allied Forces signed an Armistice Agreement with Germany in 1918.  Recognizing their sacrifice and duty to country, we continue to honor our Veterans on this historical date each year.

Perry Cookingham, former City Manager of Kansas City, Missouri was called to duty and served in World War I. Per his request, he and several buddies from his hometown of Danville, Illinois were assigned to Company B of the 310th Signal Battalion, which was located at the front for a period of 5 months prior to this world changing event. Following are excerpts from a diary penned by Cookingham and titled: A Few Little Incidents of the War and My Travels with the “Army of Occupation”. Depicted are personal accounts of Cookingham and his fellow soldiers leading up to the Armistice. Obviously it was ever business as usual for our courageous warriors as Cookingham notes on his October 23rd entry. Not only did he have KP Duty (Kitchen Police) on his birthday but they were also shelled by the enemy. Happy Birthday!

_____________________________________________________________

SEPT 28 – Attack of appendicitis
Off eight days.

Oct 15 – Came down with
cold. Could not talk
for four days.

Oct 21 – Well again.
Moved to Monsard.
Living on public sq.
Real homelike. Shelled.

Oct 22 Worked

Oct 23 – Birthday. K.P.
Shelled

Oct. 24 to Nov. 4. Worked
on permanent lines.
Shelled every night
with 9” babies. Co. C
man wounded. Dirt
flying everywhere.
Hit by a few. Thot [sic]
it was a big shell
bursting on my head.

Nov. 5 – Moved to hills
back of Buxerelles [sic].
Nice house. Thanks to
the boche.

NOV. 5 – 11 Worked
on permanent line
near St. Benoit. Shelled
every day. Tore for the
dugouts. Working
½ mile from line!

NOV – 11 – “Finis la Guerre”
Firing ceased. Worked
under the heavy barrage
of last six hours. No
one hurt. Sure lucky.
Went up to see the
boche come over.
Talked to several. Some
sight.cookingham

NOV. 11 – 17 Worked on lines
and waited for orders.
Transferred to occupation
army.

November 11, 1918 would not be the conclusion of all war-related activity. There would
still be an aftermath of responsibilities and Cookingham and others were to remain on active duty through February of 1919 according to General Orders No, 38.-A, by General John J. Pershing, Commander in Chief

FREE event: Chuck Haddix to discuss his recently published Charlie Parker biography

The life and music of Charlie "Bird" ParkerChuck Haddix will discuss his book, Bird: The Life and Music of Charlie Parker, November 6 at 6:00pm in the Jeannette Nichols Forum of the new Miller Nichols Learning Center. The program is free and open to the public and will also feature live performances by Bobby Watson and friends. Complimentary parking is available on the 5th & 6th floors of the Cherry Street Garage. UMKC Friends of the Library proudly sponsor this event as inaugaral program in their new portFOLio series.

Evolution and Extinction: Webster-Chicago 45 RPM Adapters

"The Webster"Throughout 2012 and 2013, one of Marr’s ongoing projects consisted of combing through our 45 RPM record collection and preparing them for long-term Roobot Storage. The procedure called for sleeve replacement, deletion of triplicate copies, some basic data entry, the exceedingly rewarding process of making and printing labels for storage boxes, as well as mass removal of 45 RPM adapters.

As an employee of a sound archive, I, of course, love to perform these menial chores and often feel empty inside when I am not completing such rewarding tasks. Our staff and student assistants would agree! However, if there was one thing that could send me into a full-on emotional tailspin, it would be the anxiety that comes with removing Webster-Chicago Corporation brand 45 adapters and their insidious presence from our 45 RPM holdings.

If I wasn’t shredding my fingers to pop these bad boys out, I might be warping the 45 or even snapping it in half. Once in a blue moon, I wake up to a cold sweat at 4 am, obsessing over “Websters” in my nightmares.  No joke.  More often than not, I would break down and run to my supervisor, Charlie Stout, who would remove them for me, seemingly without any detriment to his person or psyche. Go figure…

The Webster-Chicago Corporation, later known as Webcor, manufactured high quality amplification and phonograph equipment, tape recorders, intercom and public address systems as well as wire recorders commonly used for dictation, field recordings, and military applications.

Model-80 Wire Recorder

The Model-80 Wire Recorder was manufactured by the Webster-Chicago Corporation in 1948 and marketed for home use. Documentation for Webster-Chicago products can be found on their website

The company first unleashed its 45 RPM adapter on the buying public in 1950, right in the middle of the Columbia/RCA speed wars of the 1940s and 50s. Columbia introduced the 12” 33 RPM LP to consumers whereas RCA opted for their own patent: the 7” 45 RPM Record. Each format its own respective turntable that was, of course, incompatible with the other; hence, the advent of the 45 RPM adapter trend.

The Webster-Chicago adapters seem like holdovers from the machine era. They consisted of a tin disc with four teeth that allowed it to snap into the center hole of the 45 where it would stay put, possibly for decades. Soon thereafter, the market for 45 adapters was flooded by an increasingly disposable array of plastic adapters sold by individual record companies; the most iconic of which being the Recoton adapters, peddled, once again, by the RCA Corporation.

The major problem with the Webster is its tendency to warp records over time, greatly lowering their resale value. They were too costly to produce and often too heavy to be compatible with certain RCA turntables. Their plastic counterparts were less expensive to manufacture, often brightly colored, and were less than likely to wreak havoc on a 45’s playability.

While the Websters seem to have been built to outlast the apocalypse, it is ironic that they were once considered a permanent solution to a temporary and constantly evolving problem. The new wave of plastic adapters squashed the Webster adapter shortly after its initial patent and once most turntables were standardized to play all disc formats, the Webster-Chicago adapter no longer served its intended purpose.  Funny enough, the 1½ inch hole in the center of your favorite 45 RPM record no longer serves its original purpose either. The aesthetic and historical value, however, remain mostly intact.

Recoton2

For a more in-depth history of the 45 RPM Adapter, consult Chuck Miller’s Times Union Blog article from 2012, entitled 45 Adapters: Stick it in the Center Hole.

Chuck Haddix to discuss his new Charlie Parker biography

The life and music of Charlie "Bird" ParkerWhile it’s not unusual to hear our own Chuck Haddix on the radio, this week he will have an unusual time slot and a different program – he’s appearing as a guest on Up to Date with Steve Kraske to discuss his new Charlie Parker biography and the “Spirituality and All that Jazz”  event scheduled for Wednesday, October 2 at Unity on the Plaza.  The Unity program will feature a narrated musical debut of the book that includes Bobby Watson, Tim Whitmer, and other musical friends, so tune in to 89.3 FM or kcur.org at 11:00am on Thursday to learn more.

The 75th anniversary of Raymond Scott’s music

Raymond Scott2012 marks the 75th anniversary of the public introduction of Raymond Scott’s music! Find out more about events surrounding this occasion at the Raymond Scott Archives blog. And don’t forget to check out what your very own LaBudde Special Collections has to offer in the Raymond Scott Collection donated by Raymond’s widow, Mitzi in 1993.