COVID-19 Guidance for students or participants planning study abroad and/or university-related international travel
At this time, the University of Missouri-Kansas City requires all university-related travel to be reviewed and approved. All UMKC students and/or participants hoping to participate in study abroad or university-related international travel, including students who have received approval from their academic departments, are required to submit an International Travel Policy Exception Request Form to the International Travel and Risk Assessment Committee (ITRAC) for students/participants.
The health, safety and security of UMKC students is our top priority. All decisions regarding study abroad and university-related international travel are made with that at the forefront. We remain optimistic, but realistic, about what needs to happen for international travel to resume. At this time, UMKC requires all university-related travel to be reviewed and approved.
Due to the COVID-19 pandemic, UMKC is using these indicators to review the feasibility of all study abroad programs on a case-by-base basis:
- Guidance from the Centers for Disease Control and Prevention, U.S. Department of State and COVID-19 related metrics
- U.S. citizens (or international travelers coming from the U.S.) can enter the country
- Host universities/organizations are accepting U.S. students
- UM System insurance will provide coverage
- Visa is obtainable (if applicable)
- Approved contingency plans
Given the uncertainties related to COVID-19, if you are planning study abroad or university-related international travel during the 2021/22 academic year, you should make back-up plans knowing that travel restrictions and other guidance can change unexpectedly and may alter plans.
Considerations for study abroad students: You will be notified via your UMKC email account if your study abroad program is canceled or altered. If your program is canceled or you are not able to participate, you should work with a SAGE advisor to defer to a later semester, find an alternative program or withdraw your application.
Vaccination: Being vaccinated for COVID-19 is strongly recommended, but is not required at this time for participation in study abroad or university-related international travel. You should contact your physician for specific advice about the vaccine.
Flights: Do not purchase plane tickets or make other non-refundable financial commitments until after you have received a final acceptance decision from UMKC and your host university or program provider. UMKC will not be able to provide any financial assistance if your program is canceled or altered after you have purchased your plane ticket.
Courses: We understand you may have concerns regarding the possibility of your program being canceled and having to enroll in courses on campus last minute. Please schedule an appointment with your UMKC academic adviser to enroll in courses on campus; they can be dropped at a later date if your study abroad program is confirmed to operate as scheduled.
Housing: We encourage you to work with UMKC Residential Life to secure a flexible housing lease should your travel plans need to be postponed or canceled due to COVID-19. To learn more about your housing options at UMKC, please email email@example.com or call 816-235-8840.
Refunds: You are bound by the host institution or affiliated provider cancellation and refund policies regarding withdrawal from the study abroad program, which may prevent you from receiving a refund even if you withdraw prior to the beginning of the program. It is your responsibility to be familiar with and abide by all refund policies for your study abroad program. The UMKC Globetrotter Portal study abroad administrative fee is non-refundable.
Financial considerations: The University of Missouri – Kansas City is unable to assist you financially in the event that the program is canceled or to provide financial reimbursement for any additional costs you may incur, including the cost of return travel or quarantine. Therefore, we recommend the following to protect your study abroad investment:
- Wait to buy plane tickets until there is more certainty about international travel. Only purchase flights that offer refunds or maximum flexibility should you need to change or cancel your ticket.
- Purchase a travel insurance policy that allows you to cancel for any reason.
- Consider working with a travel agency that can provide in-person support to ensure you fully understand the policies and can support you if any alterations or cancellations are made to your travel plans.
International travel: Check whether your destination has restricted travel from the United States and if it is processing requests for student or research visas (if applicable). This information is usually available on the websites of the appropriate U.S. embassy and/or consulate and foreign embassy/consulate.
For questions or concerns, please contact the Office of Study Abroad and Global Engagement (firstname.lastname@example.org).