Fall 2019 Early Arrival

FALL 2019 RESIDENCE HALL OPENING DATES

For residents living in the Residence Halls (Johnson Hall & Oak Street Hall) and JPII Commons, the official move-in date is August 16th, 2019 as early as 8 a.m.

*The official move-in date for first-year 6-year Medical School residents is Thursday, August 15th, 2019.

For students living in the Apartments (Hospital Hill Apartments, Union Hill at Main, Union Hill Founders & UMKC Homes Rockhill Apartments), the official move-in date is August 14th, 2019 as early as 8 a.m.

REQUESTING APPROVAL FOR EARLY ARRIVAL*

Residents who wish to move into their room prior to the dates listed above must submit the online Early Arrival Request form no later than Thursday, August 1st, 2019 at 12 p.m. The daily rate for your room-type will be charged to your UMKC student account for each day prior to the fall opening dates. These rates range from $26.21-$41.11.

Approved requests will only be granted arrival 1 day prior to the required event or activity. Requests for arrival several days or weeks prior to a required University function will not be approved.

All requests are subject to approval based individual circumstances and availability of the assigned room. Supporting documentation is required to consider any request. Each request will be reviewed and students will be contacted directly regarding their request status.

*Students submitting an early arrival request are not guaranteed approval. Additionally, in some cases, students may be assigned to a temporary space prior to moving into their fall assignment. Please take this into consideration when applying for early arrival.

Students who arrive early without making prior arrangements will not be permitted to check into their room assignment.

Examples of reasons that are not approved:

  • “My parents are out of town on the move-in date and are unable to help me move-in.”
  • “My summer lease is ending and I have to move out of my current apartment.”
  • “We live more than “x” hours away and we can’t drive to and return from UMKC in one day”
  • “I have made vacation plans for that date.”
  • “I can only get a vehicle for a particular day.”
  • “It would be much more convenient to move in earlier.”
  • “One of my friends did it last year.”
  • “My parents have to work that day.”
  • “We just want to move my things into the room. I will not be staying.”

STUDENTS LIVING IN UMKC SUMMER HOUSING

If you are a current summer resident, then DO NOT fill out an early arrival form. Residential Life staff will contact all students living in summer housing to make arrangements for the transition from their summer assignment to their academic year assignment. Students in summer housing who are transitioning to a different housing assignment for the 2019-2020 Academic Year should not complete an Early Arrival Request form.

FALL 2019 EARLY ARRIVAL REQUESTS

Requests will begin to be reviewed and processed on Monday, July 8th, 2019 and will be processed within seven (7) business days after submission.

Submit your Early Arrival Request under “Forms” – you must submit your form no later than Thursday, August 1st, 2019 at 12 p.m.

Summer 2019 Contract available as of Feb. 4th

The Summer 2019 Contract will be available Monday, February 4th at 12:00PM CST. If you are interested in submitting a housing contract for the Spring 2019 term, then you can do so through MyHousing Self-Service.

Please note that students are required to be enrolled full-time (6 or more credit hours for undergraduates and 5 or more credit hours for graduate students) for the Summer 2019 term in order to be eligible for on-campus housing.

Please keep in mind that the room or room-type preference submitted on contract is not a guarantee and does not relieve the student from the contract if alternate accommodations are assigned. The priority submission date for the Summer 2019 Contract is Friday, March 1st by 11:59PM. Only contracts received by this date will be guaranteed housing for the summer term. Contracts received after this date will be assigned spaces at the discretion of Residential Life.

Spring-Only 2019 Contract available as of Oct. 1st

The Spring-Only 2019 Housing Contract will be available Monday, October 1st at 12:00PM CST. If you are interested in submitting a housing contract for the Spring 2019 term, then you can do so so through MyHousing Self-Service.

Please note that students are required to be enrolled full-time (12 or more credit hours for undergraduates and 9 or more credit hours for graduate students) in order to be eligible for on-campus housing.

Fall 2018 Early Arrival

FALL 2018 RESIDENCE HALL OPENING DATES

For residents living in the Residence Halls (Johnson Hall & Oak Street Hall), the official move-in date is August 17th, 2018 as early as 8 a.m.

*The official move-in date for first-year 6-year Medical School residents is Thursday, August 16th, 2018.

For students living in the Apartments (Hospital Hill Apartments, Union Hill at Main & UMKC Homes Rockhill Apartments), the official move-in date is August 15th, 2018 as early as 8 a.m.

REQUESTING APPROVAL FOR EARLY ARRIVAL*

Residents who wish to move into their room prior to the dates listed above must submit the online Early Arrival Request form no later than Wednesday, August 1st, 2018 at 12 p.m. The daily rate for your room-type will be charged to your UMKC student account for each day prior to the fall opening dates. These rates range from $29.26-$39.43.

Approved requests will only be honored 1 day prior to the required event or activity. Requests for arrival several days or weeks prior to a required University function will not be approved.

All requests are subject to approval based individual circumstances and availability of the assigned room. Each request will be reviewed and students will be contacted directly regarding their request status.

*Students submitting an early arrival request are not guaranteed approval. Additionally, in some cases, students may be assigned to a temporary space prior to moving into their fall assignment. Please take this into consideration when applying for early arrival.

Students who arrive early without making prior arrangements will not be permitted to check into their room assignment.

Examples of reasons that are not approved:

  • “My parents are out of town on the move-in date and are unable to help me move-in.”
  • “My summer lease is ending and I have to move out of my current apartment.”
  • “We live more than “x” hours away and we can’t drive to and return from UMKC in one day”
  • “I have made vacation plans for that date.”
  • “I can only get a vehicle for a particular day.”
  • “It would be much more convenient to move in earlier.”
  • “One of my friends did it last year.”
  • “My parents have to work that day.”
  • “We just want to move my things into the room. I will not be staying.”

STUDENTS LIVING IN UMKC SUMMER HOUSING

If you are a current summer resident, then DO NOT fill out an early arrival form. Residential Life staff will contact all students living in summer housing to make arrangements for the transition from their summer assignment to their academic year assignment. Students in summer housing who are transitioning to a different housing assignment for the 2018-2019 Academic Year should not complete an Early Arrival Request form.

FALL 2018 EARLY ARRIVAL REQUESTS

Requests will begin to be reviewed and processed on Wednesday, July 11th, 2018 and will be processed within seven (7) business days after submission.

Submit your Early Arrival Request under “Forms” – you must submit your form no later than Wednesday, August 1st, 2018 at 12 p.m.

Frequently Asked Questions – Room Assignment Process

UMKC Residential Life Assignment Process

 

Q: When did the housing contract become available?

A: Contracting opens on Dec 1st of each year.

Q: How is room type preference priority determined?

A: We make assignments based on the contract received date until rooms are filled (the date you submit and sign your contract). We have a limited number of high demand rooms such as singles and priority is given to those with the earliest contract submission date. Many high-demand spaces are requested soon after the contract becomes available.

Q: Will I receive the specific building or room-type I requested?

A: While we do our very best to try and meet each student’s preferences we are not always able to accommodate every request. Preference priority is determined by contract received date but is not a guarantee. Priority is given to those who submit their contract earliest, and we work through preferences with remaining spaces in each building throughout the year.

Q: I submitted my contract a while ago, when will I receive my room and roommate assignment?

A: We start taking contracts nine months before the start of the new academic year. Our assignment process begins to take shape after Online Roommate Selection ends (typically in March). As contracts come in and our current students move around and move out in May, we have a more accurate assessment of what space is available for the upcoming terms. Traditionally, we start to match students with their roommate requests and preferences in late April/early May with a goal of solidifying room assignments by mid to late May. We continue to make assignments on a rolling basis as we receive contracts through the later part of spring and summer.

Q: Can I live in Union Hill Apartments or UMKC Homes?

A: Union Hill Apartments and UMKC Homes are only eligible to current/returning residents on a first come first served basis by students who submitted the Living Preferences Survey received via UMKC email. Priority was then based of original contract received date. Space in these facilities is limited, and unfortunately, we are not able to accommodate every student’s request.

Q: I did not get the building or room-type I requested what can I do?

A: We will have waitlists available through the MyHousing Self Service Portal within a few weeks after room assignments are made. Once available, students can add themselves to any eligible waitlists that are viewable within MyHousing. Alternatively, students may elect to cancel their contract through the MyHousing Self Service Portal. Cancellations are subject to the cancellation fee schedule.

Q: What happens if I don’t receive a room assignment?

A: As we approach full capacity and make assignments some students may not initially receive a room assignment due to lack of available space. If this happens, students will be notified via email and given the option to be added to a waitlist or cancel without penalty. As space becomes available, we may automatically assign a student if they have not yet canceled. We receive cancellation requests throughout the year with requests increasing through summer, and it is likely space will eventually become available. In the meantime, we will work closely with students to keep them informed of their assignment status. Students will also be able to check their position on the waitlist in the MyHousing Self Service Portal.

Supplemental Documentation Attachment Instructions

If the contract or form that you are completing requires supplemental documentation (cancellation request documentation, immunizations, etc.), then please follow the instructions outlined below.

1. When uploading your file, it must adhere to the following naming convention (files with commas and spaces will not successfully upload):

  • Last Name_First Name-Document Name_(Student Number)
    • Ex. Roo_Kanga-Cancellation_Request_Documentation_10101010

     

  • Note: If you have two files that belong together, then please combine them into one document, or designate the parts by #1, 2, 3, etc.
    • Ex. Roo_Kanga-Cancellation_Request_Documentation1_10101010
    • Ex. Roo_Kanga-Cancellation_Request_Documentation2_10101010

 

2. Only the following formats will upload successfully:

  • Images (.jpg, .jpeg, .gif, .png);
  • Documents (.pdf, .doc, .docx, .rtf, .txt);
  • Spreadsheets (.xls, .xlxs, .csv).

 

 

 

Spring 2018 Contract

Residential Life now anticipates full occupancy for the Spring 2018 semester. We do not anticipate opening any housing contracts for non-residents who wish to live on campus for Spring 2018. The 2018-2019 Academic Year Contract (for Fall 2018 and Spring 2019) will be available on December 1, 2017. We apologize that we are not able to offer space to every student who wants to live on campus for Spring 2018.