2017-2018 Academic Year Roommate Selection

2017-2018 Academic Year Roommate Selection

Important Dates

The priority deadline for the 2017-2018 Academic Year Contract is Sunday, February 19 at 11:59PM.

If requesting a roommate, then roommates must be fully matched by March 3 at 11:59PM.

What should you do next?

*If you already have a roommate in mind, log into MyHousing Self Service and send them an invite! This is the only way to be officially paired with someone!

*If your preferred roommate is not visible, then that individual either qualifies for a different lottery (Ex. first-time college students eligible for the Residence Halls only), or has not submitted a 2017-2018 Academic Year Contract.

*The priority deadline for contract submission is February 19th, so if you want to room with an individual who hasn’t yet contracted, please encourage them to do so soon. Students who have not contracted by February 19th will not be eligible to participate in online room selection.

Not sure with whom you want to room?

*Search for roommates in MyHousing Self Service using advanced criteria, (Ex. guest preferences, academic school, etc.). Make sure your “Personal information” section is filled out in MyHousing Self Service in order to assist others in pairing with you as well.

*If you don’t select a roommate(s), then you will still have an opportunity to participate in online room selection. Any remaining spaces in the room you choose during online room selection will be assigned by Residential Life based on contract preferences.

An example of the process can be seen below:

  • Log in to MyHousing Self-Service
  • Select “Rooms & Roommates”
  • Select “Roommates/Suitemates”
  • Choose “Fall 2017” from the drop-down menu, then click “Submit”
  • Choose “Simple Roommate Search” if you have a specific roommate in mind OR choose “Advanced Roommate Search” if you’d like to search for roommates with similar preferences.
  • Once the request is submitted, you will see a message similar to the one below.

This message will indicate if you are fully matched – the system will inform you if any roommate requests are not yet mutual.

Requests will need to be completely matched by March 3rd in order for roommate groups to participate together in online room selection.

More information will follow in the coming weeks regarding the online room selection process.

Cable & Recommended Televisions

During the most recent visit with our cable provider, they supplied a list of television brands that are not supported by the cable package that our facilities have. There are certain brands of television that do not configure well with our network since it is specialized to handle a surplus of digital conversations, much like a hotel. The Time Warner personnel recommends the following brands:

  • Insigna
  • LG
  • Vizio, and
  • Samsung

They stated that brands like Westinghouse, SuperSonic, Element and Coby should be avoided because of their inability to search and convert to digital channels. We will be including this information with future move-in instructions to better serve our residents.

Adjusting Back at Home for Extended Periods of Time

Coming to college as a first-year student can be a big transition. For many students, this means a new city, new friends, more responsibility, but also more freedom and independence. So, going back home could be a different experience when compared to your newly-developed habits and lifestyle. Below are a few observations and suggestions to be mindful of during your time back at home during this winter break.

  • Know your family and friends might really miss you. If you haven’t gone home during the semester, then you really have been away for a while.
  • Spend time with your support system. What really matters to you? What do you value? Most people answer this question with family, friends, and loved ones. If this is also true for you, let your behavior show that over break.
  • Slipping back into old behavioral patterns. Although you have been living away for a while, it might be easy for your family and friends to accidently fall back into old behavioral patterns and dynamics. You might fall back into some of these patterns as well. Will your parents do your laundry again? Will you expect them to? Will your communication style change (e.g., voice, tone, and candor)?
  • Be prepared for a lot of questions. You may receive a barrage of questions. Are you in clubs or organizations? What have you learned? Are you making new friends? What will you do with that degree?
  • Talk about expectations if needed. Will your parents put a curfew on you? How often can you use the family vehicle? Talking about these things upfront and at the start of break might prevent future disputes.
  • Holidays can be a stressful time. Besides readjusting to being back at home, the holidays themselves can be a stressful time. Try have a little extra patience and encourage others to do the same.

Finals week may have been a busy and stressful time. Holidays have the potential to be stressful and busy. Perhaps most important, recognize that adjustments and stress are part of life and part of growing. In doing so, you might find you’re able to enjoy the winter break a little more. Rest, recharge, recoup and we will see you next semester!

Online Wait Lists

Waitlists are available for the following categories:

  • Individuals with contracts, but no room (i.e. students without an assignment)
  • Individuals who have an assignment, but would like to change their room type or building (i.e. current residents)

Waitlists Overview

  • If waitlisted residents are not ultimately assigned to their preferred room type, then this does not relieve the residents from their contractual obligation. Waitlists are solely a reflection of preferences.
  • Based on eligibility reports, students who are contracted will be able to add themselves to applicable waiting lists through their MyHousing Self-Service.
  • If a student is not eligible for a specific building or waiting list type, then that student will be unable to view or select the waitlist for which he/she is ineligible (Ex. students with rooms will not be able to view the waitlist for individuals who have no room assignment).
  • Residents are not eligible for waitlists that correspond to their current room hall & type (Ex.: if you are already assigned to a Hospital Hill Apartments Double, then you will not be able to join the waitlist for a Hospital Hill Apartments Double).
  • If you cannot add yourself a specific waitlist and think that you should be able to access the waitlist, then please contact Residential Life at housing@umkc.edu or 816-235-8840.
  • Students are able select more than one waitlist.
  • Any waitlist to which a student has been added may be viewed through MyHousing Self-Service.
  • Students are able to remove themselves from any waitlist.
  • Waitlist priority is determined by the date & time the student joins the waitlist. (Even if a student contracted in December, he/she would be lower on the waitlist than a resident who contracted later, but was added to the waitlist earlier).

For Students without an Assignment

  • Students will be automatically assigned when a room becomes available. The waitlists in this category merely reflect preferences. We will assign the student with the highest priority to any room type that becomes available, to ensure the student receives a housing assignment.
  • Once assigned, the student will then be removed from all waitlists reserved for students without a room.
  • The student will then have the opportunity to join a “Currently Assigned” waitlist if so desired.
  • The “Not Currently Assigned” waitlists will close on September 2nd at 5:00PM.

For Current Residents

  • When a room becomes available, we will call the student with the highest priority number and give them 24 hours to accept the new room assignment. An email offer will also be sent with the same information.
  • If the student does not respond, then we will move on to the student with the next highest priority, and the non-responsive student will maintain their position on the waitlist.
  • If the student declines the change, then he/she will be removed from that waitlist and the room assignment will remain as is.
  • If the student accepts the room change, then the assignment will be updated and the resident will be removed from all remaining waiting lists.
  • The “Currently Assigned” waitlists will close on August 5th at 5:00PM.

Residents with Roommate Requests

  • Waitlists are resident-specific and apply only to individual room availability. If you have specific roommate requests, we encourage that you utilize Room Swap Week (during the 3rd week of classes).

Waitlists for currently assigned residents:

  • Oak Place Apartments (OPA) Single
  • Oak Place Apartments (OPA) Double
  • Oak Place Apartments (OPA) Quad
  • Hospital Hill Apartments (HHA) Single
  • Hospital Hill Apartments (HHA) Double
  • Hospital Hill Apartments (HHA) Quad
  • Res Hall Single

Waitlists for students without an assignment:

  • Oak Place Apartments (OPA) Single
  • Oak Place Apartments (OPA) Double
  • Oak Place Apartments (OPA) Quad
  • Hospital Hill Apartments (HHA) Single
  • Hospital Hill Apartments (HHA) Double
  • Hospital Hill Apartments (HHA) Quad
  • Res Hall Single
  • Res Hall Quad (4-Person Suite)

Room Selection for New Students

New for the 2016-2017 Academic Year: Our Online Room Selection Process. There are two tracks for the 2016-2017 Academic Year: one for returning residents that currently live with us, and another for new residents (those who do not live with us for Spring 2016). Keep reading for more information on how room selection will work for the 2016-2017 Academic Year.

New residents:

  • Step 1: Fill out a 2016-2017 academic year housing contract by May 1st
  • Step 2: Fill out your MyHousing profile to qualify for roommate selection & enable roommate matching
    • Verify that your personal information is correct in MyHousing by going to Personal Information>Update Information
    • Create your personal profile so that others can learn more about you. Go to Personal Information>Roommate Profile (make sure to select the applicable term – Fall 2016)
  • Step 3: Select your roommates for 2016-2017 by May 13th
    • Students that preference a single room at contract submission will be notified of their status by May 6th. Student that are not assigned a single room will have until May 13th to organize into roommate groups. Please note that there are a very small number of single rooms available.
    • Select the correct number of roommates for your room type for the 2016-2017 Academic Year.
      • If you are a first year student contracting for the residence halls you only need to select one other roommate.
      • If you are a student with a sophomore status or above, then you must select the correct number of roommates for your room type (i.e. a total of 2 people in your group for a 2-person apartment). Students 19 or under, whose class status is affected by dual high school credit will not qualify for the apartments – these students should refer to the instructions for first-year students.
    • Go to Rooms & Roommates>Roommates/Suitemates
      • Select Fall 2016 as the term, and then click the submit button
      • Enter search criteria to find your next roommate
      • Once you have found someone you would like to match with, you will need to send them a roommate request. That individual will then have the option of accepting or denying your request. You can only send out as many requests as the largest room type for which you are eligible.
  • Step 4: Participate in online room selection May 13-June 23
    • As stated above, you must have a complete roommate group in order to search for open rooms.
    • The priority order for room selection is based on the average contracting date for the entire roommate group. Groups with the earliest average contracting date will have first choice of rooms for the 2016-2017 Academic Year.
    • Any students that did not form a roommate group and choose a room will be autoassigned to an open space on June 24th.
  • Step 5: Participate in open room swap June 28-July 12 (Optional)
    • If you are unhappy with your room assignment after the room selection or autoassign process is complete you may select a new assignment during this time period.

Room Selection FAQs

  1. Can I make changes once I have selected a room and have my assignment?
    • Not at this time. You will be able to make changes during the open room swap happening later this summer.
  2. Why can I only see certain types of rooms?
    • Depending on your roommate group size you, you will only be able to see eligible rooms that can accommodate yourself or the amount of people in your group, i.e., if you are a group of 3 you will see only open spaces of 3 or 4. If you are a group of 2 you will see open spaces of 2, 3, and 4. If you are not paired you will only see available spaces that can accommodate one person.
  3. I cannot see any rooms, what do I do?
    • First, clear your filter settings to allow you to see all possible options for your roommate group size and search again. If you are still unable to see any available rooms please contact our office during business hours for assistance.
  4. I don’t have a roommate. Can I still participate in room selection?
    • Yes
  5. I am a new student for Fall 2016, can I participate in room selection?
    • The upcoming room selection in is for current residents only at this time. New students/residents will have the opportunity to participate in a New Student/Resident Room Selection in May.
  6. My friend already has a fall assignment and I want to live with them, what do I do?
    • You will need to know your friend’s exact room number in order to find that and reserve that space. Depending on your roommate group size and/or your priority number the room you are looking for may not be visible, e.g., your friend lives in a quad and at one point had 3 open spaces. Another group of 2 or 3 may have a higher priority number allowing them to assign themselves in those rooms before you making those rooms invisible to you during your search. If you believe there are open spaces but you can’t see them you can contact our office for assistance.
  7. I have a fall assignment, am I eligible to participate in the upcoming room selection?
    • Not at this time. You will have the opportunity to participate in the open room swap later this summer.
  8. One of my roommate matches already has a fall assignment, what do I do?
    • The roommate match with the assignment will not be eligible to participate in the upcoming room selection. They will be dropped from your group during online room selection but you may try to assign yourself to that room if space is available.
  9. How are priority numbers determined?
    • Priority numbers are based off of contract received dates. We started accepting fall 2016 contracts on Dec 1st, 2015.
  10. My roommate has a higher or lower priority number than me, what do I do?
    • The roommate with the higher priority number can reserve a room for their entire roommate group at their given priority time, e.g., if a roommate has priority number 1, they are able to assign the entire group into a space when it is their turn to select a room.
  11. I am still having issues selecting a room, what do I do?
    • Contact our office during business hours for assistance at 816-235-8840. If you need help after hours, talk to your RA or building coordinator.

2016-2017 Room Selection

20150217_UMKC_HospitalHillRes_0180 as Smart Object-1New for the 2016-2017 Academic Year: Our Online Room Selection Process. There are two tracks for the 2016-2017 Academic Year: one for returning residents that currently live with us, and another for new residents (those who do not live with us for Spring 2016). Keep reading for more information on how room selection will work for the 2016-2017 Academic Year.

 

  • Current residents returning to campus:
    • Step 1: Fill out a 2016-2017 academic year housing contract by March 1st
    • Step 2: Fill out your MyHousing profile by March 1st to qualify for roommate selection & enable roommate matching
      • Verify that your personal information and preferences are correct in MyHousing Self-service by going to Personal Information>Update Information (make sure to select the applicable term – Fall 2016)
      • Create your personal profile so that others can learn more about you. Go to Personal Information>Roommate Profile
    • Step 3: Select your roommates for the 2016-2017 Academic Year by March 18th
      • You need to select the correct number of roommates for whatever room type you want for the 2016-2017 Academic Year. If you have an incomplete group (i.e. a total of 3 people in your group, but you want to live in a 4-person apartment) you will not be able to select a room during room selection. Partial groups will be autoasigned into any remaining spaces after all full groups have selected.
      • Go to Rooms & Roommates>Roommates/Suitemates
        • Select Fall 2016 as the term, and then click the submit button
        • Enter search criteria to find your next roommate
        • Once you have found someone you would like to match with, you will need to send them a roommate request. That individual will then have the option of accepting or denying your request. You can only send out as many requests as the largest room type for which you are eligible. If you want to participate in room selection (Step 4) it is extremely important that you mutually match with all of your roommates.
    • Step 4: Participate in online room selection April 5-7
      • As stated above, you must have a complete roommate group in order to search for open rooms.
      • The priority order for room selection is based on the average contracting date for the entire roommate group. Groups with the earliest average contracting date will have first choice of rooms for the 2016-2017 Academic Year.
    • Step 5: Participate in open room swap June 28-July 12 (Optional)
      • If you are unhappy with your room assignment after the room selection or auto-assign process is complete, then you may select a new assignment during this time period.
  • New residents:
    • Step 1: Fill out a 2016-2017 academic year housing contract by May 1st
    • Step 2: Fill out your MyHousing profile to qualify for roommate selection & enable roommate matching
      • Verify that your personal information is correct in MyHousing by going to Personal Information>Update Information
      • Create your personal profile so that others can learn more about you. Go to Personal Information>Roommate Profile (make sure to select the applicable term – Fall 2016)
    • Step 3: Select your roommates for 2016-2017 by May 13th
      • Students that preference a single room at contract submission will be notified of their status by May 6th. Student that are not assigned a single room will have until May 13th to organize into roommate groups. Please note that there are a very small number of single rooms available.
      • Select the correct number of roommates for your room type for the 2016-2017 Academic Year.
        • If you are a first year student contracting for the residence halls you only need to select one other roommate.
        • If you are a student with a sophomore status or above, then you must select the correct number of roommates for your room type (i.e. a total of 2 people in your group for a 2-person apartment). Students 19 or under, whose class status is affected by dual high school credit will not qualify for the apartments – these students should refer to the instructions for first-year students.
        • If you have an incomplete group (i.e. a total of 3 people in your group, but you want to live in a 4-person apartment), then you will not be able to select a room during room selection. Partial groups will be autoassigned into any remaining spaces after all full groups have selected.
      • Go to Rooms & Roommates>Roommates/Suitemates
        • Select Fall 2016 as the term, and then click the submit button
        • Enter search criteria to find your next roommate
        • Once you have found someone you would like to match with, you will need to send them a roommate request. That individual will then have the option of accepting or denying your request. You can only send out as many requests as the largest room type for which you are eligible. If you want to participate in room selection (Step 4) it is extremely important that you mutually match with all of your roommates.
    • Step 4: Participate in online room selection May 16-June 23
      • As stated above, you must have a complete roommate group in order to search for open rooms.
      • The priority order for room selection is based on the average contracting date for the entire roommate group. Groups with the earliest average contracting date will have first choice of rooms for the 2016-2017 Academic Year.
      • Any students that did not form a roommate group and choose a room will be autoassigned to an open space on June 24th.
    • Step 5: Participate in open room swap June 28-July 12 (Optional)
      • If you are unhappy with your room assignment after the room selection or autoassign process is complete you may select a new assignment during this time period.

Meningitis Vaccination Requirements

As described in communication throughout the summer, state law requires that all students living on campus are vaccinated against meningitis (unless a student completes a religious or medical waiver with accompanying affidavit).  In order to remain in compliance with state law, students must submit either the appropriate shot records or a completed waiver by Noon on Friday, September 11th. If a student fails to submit the appropriate records by this time, UMKC will require the student to move out of the residential facility until the vaccination requirements are satisfied.

Please understand that even if a student is required to vacate, they are still responsible for the terms of the Residential Life 2015-2016 Academic Year Contract as well as all appropriate fees and payments. The meningitis vaccine is readily available throughout the metro and can be obtained near UMKC at the following locations:

UMKC Student Health & Wellness
Located at 4825 Troost, Suite 115. Student Health and Wellness does not accept health insurance but is able to provide the vaccine for a cost of approximately $110 (which can be billed to your student account).

  • August 21 – 10AM – 2PM at the first aid station at Johnson Hall
  • August 25 – 4:30 – 6:30 PM shot clinic at Hospital Hill Apartments
  • August 26 – 4:30 – 6:30 PM shot clinic at Oak Street Hall
  • By appointment – call 816-235-6133

Kansas City Health Department
Located at 2400 Troost, Suite 1100 (across the street from Hospital Hill Apartments). The Adult Immunization Clinic will provide the meningitis vaccine free of charge. The Kansas City Health Department is easily accessed via the UMKC shuttle or the Kansas City Metro bus system (both free of charge with your student ID).

  • By appointment only. Call 816-513-6128 for availability and appointment scheduling.
  • Clinic hours are:
    • Mondays, Tuesdays, Wednesdays and Fridays: 8-11:45 AM and 1-4 PM
    • Thursdays: 8AM – 1PM (registration closes at 12:30 on Thursdays)

The meningitis vaccine is also readily available at many health care providers including Walgreens and CVS.