Update Your Org On RooGroups

It is important that you keep your organization current in the RooGroups system.  Keeping an up-to-date roster, faculty/staff advisor, and officer information is important as this will insure that you organization receives special alerts and access to funding. It is simple to update your organization…

Don’t forget, you can always give more access to other members of your group by “Managing Positions”!


Invite New Members to Join

From the Roster option on your organization’s page:

  1. Click “Manage Roster” at the top of the page.
  2. Click on “Invite People” at the top of the page.
  3. As you add e-mail addresses, they will be moved below the tabbed module to the complete list of people to be sent invitations.
  4. Select a position for specific users to join the organization as, including Member.
  5. Click “Send Invitations” when all people have been added to this list.

Approve New Members

New members can join by locating your organization on the campus site. You must Approve these new members before they are added to the organization’s roster.

  1. Go to Roster on the left side of your organization’s page.
  2. Click “Manage Roster” at the top of the page.
  3. Go to the Prospective tab.Review the users who are awaiting membership approval.
    •  Pending members are those you invited and must accept your invitation.
    • Prospective members are those who found the organization and indicated they wanted to join.
  4. Click “Approve” or “Deny” next to each user.
  5. Confirm action.

Update Primary Contact

From the Roster menu option on your organization’s page:

1. Click on “Manage Roster” at the top of the page.


2. Click “Change” to the right of the current Primary Contact.


3. Select the new primary contact from the drop-down menu.

4. Click “Save”.

To ensure continued recognition as a Recognized Student Organization (RSO) your organization must follow the following:

  • Keep an up-to-date roster and faculty/staff advisor listed on your Student Org’s RooGroup page.
  • Have your most current constitution in RooGroups.
  • Have your President and Treasurer pass the Funding Workshop Module in Blackboard.
    • A funding test will be issued on Blackboard, and the test must be passed with 80% accuracy.
  • Keep an up-to-date roster in RooGroups every semester regardless if the information has changed.  This is due by the third week of classes every semester.

For additional help with RooGroups, please visit