Skip to content


Task Force Description

Executive Sponsor(s): Vice Chancellor for Student Affairs and Enrollment Management

Purpose: This task force will work collaboratively with Student Affairs and Enrollment Management, Academic Affairs and Administrative Services to review the current common course schedule and make recommendations for revisions to the course schedule framework to increase efficient classroom utilization and better serve our students.

Related Strategic Plan Goal(s): Goal 1. Place Student Success at the Center

Established: 2010

Time frame for group (or ongoing): ongoing

Membership criteria: Academic unit representatives, Registrar’s Office staff, Student Affairs staff, Institutional Research staff, Administrative Services staff, Faculty Senate representative

Number of Members: 15-18

Membership Type: Faculty and Staff

Membership selection (initial): Nominations from the Deans, Student Affairs, Administrative Services, and Faculty Senate

Membership selection (ongoing): Open nominations in May

Leadership: Chair

Leadership selection: Appointed by executive sponsor

Role of the Chair: Convene and facilitate meetings of the task force, ensure that the campus community is informed and engaged, and ensure the timely delivery of reports to the executive sponsor. Chair will meet with the Strategic Plan Coordinating Committee.

Responsibilities of the members: Members should solicit input from colleagues as appropriate and be prepared to share information with colleagues as needed. Members should solicit input from their respective dean or vice chancellor early in the process and engage in an ongoing dialogue about task force activities.

Ex-officio members: Vice Provost for Academic Affairs and CIO

Staffing: Self-staffed

Term of appointment: To ensure continuity, one and two-year terms will be employed.

Charge to the members:

The primary charge is to review the Classroom Scheduling Policy adopted in 2004.

The committee will review current classroom utilization and make a formal recommendation to the Provost on changes needed to classroom scheduling framework/policies and standard meeting times by the end of Fall 2010.

The committee should be guided by an overarching principle of achieving space utilization efficiency as well as scheduling that does not impede a student’s timely progress towards a degree.


  • Documents/Outcomes:
  • Review the Fall 2009 Ad Astra Strategic Check up Study and Bottleneck Study
  • Review the 2010 Student Opinion Class Scheduling Survey
  • Review and make recommendations for more efficient use of all classrooms during the entire scheduling week
  • Review and make recommendations for rooms or times that are bottlenecks
  • Review and make recommendations for authorized enrollment capacity of class sections
  • Review and make recommendations for the distribution of course offerings
  • Make recommendations regarding appeals for exceptions and timelines
  • Annual reporting of effective usage and review of policy effectiveness with recommendations to the executive sponsors

Stakeholders:  Faculty, staff and students

Frequency of meetings: Bi-monthly during the academic year

Reporting: Via the Web; updates in UMatters as appropriate

Renewal date: May 2011 and then yearly